SAM #15B41727Q00000001

FCI Milan FY27 Q1 Food Service Subsistence Procurement

This opportunity from the Federal Bureau of Prisons, FCI Milan, seeks a wide range of food service subsistence items for the first quarter of fiscal year 2027. - Government Buyer: - Federal Bureau of Prisons, Department of Justice - FCI Milan - Products Requested: - Bulk salted butter (5,000 lbs) - Cheddar cheese (5,200 lbs), mozzarella cheese (7,200 lbs), parmesan cheese (12,000 lbs) - Tofu (230 lbs), assorted canned and dry beans (multiple types, hundreds of cases/pounds) - Canned vegetables (carrots, corn, green beans, spinach, beets, mixed vegetables, peas) - Spices and seasonings (black pepper, chili powder, cumin, Italian seasoning, taco seasoning, red pepper flakes, garlic powder, cinnamon, salt) - Sauces and dressings (Alfredo, marinara, Caesar, ranch mix, catsup) - Pasta (elbow macaroni 4,000 lbs, spaghetti 3,600 lbs), rice (17,500 lbs), grits (2,500 lbs), oatmeal (5,000 lbs), bran flakes (5,000 lbs) - Beverage mix (1,800 packs), jelly (168 cases), dessert packs (4,800 units) - Disposable kitchen items (75,000 sporks, 60 cases napkins, 40 cases beard covers, 40 cases hair nets) - Quantities: - Ranging from dozens of cases to tens of thousands of pounds or units per item - Unique/Notable Requirements: - All items must comply with federal food safety and labeling regulations - Allergen labeling and kosher certification required where applicable - Delivery must occur within a specified window (October 1–30, 2026 or April 2027, depending on schedule) - Delivery schedules are Monday–Friday, 7:30 AM–1:30 PM, excluding federal holidays - No specific OEMs or brands are mandated; generic product descriptions provided - Disposable items must be food service grade - OEMs and Vendors: - No specific OEMs or brands are named; products are described generically - Submission Requirements: - Quotes must be submitted via the provided Excel sheet; handwritten bids are not accepted - Offerors must be registered in SAM - Small Business Set-Aside: - Solicitation is set aside for small businesses

Description

The Bureau of Prisons, FCI Milan Milan, MI, is soliciting quotations under Request for Quote # 15B41727Q00000001 for 1ST Quarter FY 2027 SUBSISTENCE items. This acquisition is set aside for small businesses. This cover letter is intended to provide general information regarding the submission of your quote.

All potential offerors are advised that this solicitation requires offerors to be registered in the System for Award Management (SAM). Please include your SAM.gov Unique Entity ID with your offer.

Evaluation Procedures: Quotations will be evaluated in accordance with the criteria set forth in this solicitation.  Quoters are advised that an award may be made without discussion; therefore, the initial quote should provide the government with sufficient information to recommend an award without discussions and should reflect the quoter’s ability to perform at a reasonable price.  

Evaluation and Award Methodology:  This acquisition will be procured in accordance with RFO Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to evaluate offers and award a contract without discussions with offerors.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award a contract to the Contractor whose quote represents the best value to the Government based on price, technical acceptance, and past performance.  The Government reserves the right to require the quoter to submit additional information as necessary to support a pre-award determination of responsibility.

Faxed/mailed quotations will not be accepted. Quotes should be submitted through email to C1dennis@bop.gov and A1weaver@bop.gov  PLEASE FILL IN THE ATTACHED EXCEL SHEET AND REMIT IN THAT FORMAT, ANY OTHER FORMAT WILL NOT BE ACCEPTED. 

HANDWRITTEN BIDS WILL BE REJECTED. 

 Offerors are responsible for ensuring their quote has been received by the date and time set in order to be considered for award. Please submit quotations no later than September 03, 2026@ 12:00 PM Eastern Standard Time.

Delivery is to be completed within thirty (30) days of order. Items not delivered within the required time frame may be subject to cancelation and any/all shipping and restocking fees will be the responsibility of the vendor.

Should you have any questions, please contact us via e-mail at C1dennis@bop.gov and A1weaver@bop.gov

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