SAM #PR16188108

Maintenance and Inspection Services for Perkins, Scania, and John Deere Diesel Generators at U.S. Embassy Pretoria

This opportunity from the U.S. Embassy Annex Pretoria (Department of State) seeks professional maintenance and inspection services for four low voltage diesel standby generators. - Government Buyer: - U.S. Department of State, U.S. Embassy Annex Pretoria - OEMs and Vendors Mentioned: - Perkins - Scania - John Deere - Products/Services Requested: - Planned maintenance and inspection services for four diesel standby generators - Perkins 4012-46TWG2A - Scania DC16093A - John Deere CD6125U070 - Perkins CM37509 - Bulk Fuel Kidney AT Dual Filter System - Service includes labor, materials (filters, fluids, batteries), safety compliance, testing, reporting, and emergency support within 24 hours - Unique/Notable Requirements: - Contractor must provide trained technicians and OEM certifications - Emergency support required within 24 hours - Maintenance intervals: monthly, bi-annual, and as per manufacturer recommendations - Deliverables: personnel data, insurance certificates, disposal certifications, lab reports, checklists, service reports, invoices - Firm fixed pricing in South African Rand; no deposit payments or price changes after order placement - Payment within 30 days after service delivery and invoice receipt - Acceptance of FAR and DOSAR contract clauses required

Description

The United States Embassy Annex in Pretoria requires professional services to perform Planned Maintenance and Inspection services of the facility’s Low Voltage Diesel Standby Generator systems.

The quote reference number: PR16188108

The following documents are attached to this email and need to be signed when submitting your quotations:

- The SCOPE OF WORK.

- US Government Clauses

Quotations: Firm fixed pricing is to be quoted. 

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person. No alterations or pricing changes will be accepted after the Quotation deadline. Please quote in South African Rand (ZAR) Closing date and time for receiving quotes is 17:00, September 8, 2026.

Kindly be advised that NO late quotes will be accepted. Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov

U.S. Embassy Payment terms:

- Note that NO DEPOSIT payments will be authorized.

- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.

If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later. Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & Cs. By submitting a quote, you waiver any such requirement. The successful offeror will be required to accept:

FAR and DOSAR Clauses: The attached FAR and DOSAR clauses form part of this contract.

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