SAM #19RM2826Q0005

Generator Maintenance and Inspection Services for U.S. Embassy Majuro and Residences

This opportunity is for generator maintenance and inspection services at the U.S. Embassy Majuro, Marshall Islands. - Government Buyer: - U.S. Department of State - U.S. Embassy Majuro - Office of Acquisition Management - Scope of Work: - Planned maintenance and inspection of low voltage diesel standby generators and automatic transfer switches (ATS) - Locations include the Chancery, Chief of Mission Residence (CMR), STL Bluehouses, and Bukien residences - Services required for four generators (one at Chancery, one at CMR, two at residences) - Each generator receives one semi-annual and one annual service per year - Service Details: - Visual inspections, fluid and filter replacements, battery tests, grounding system checks - ATS maintenance, engine control module diagnostics, load testing, and post-service reporting - Proof of hazardous material disposal required - OEM certifications for technicians performing maintenance - Notable Requirements: - Offerors must be registered in SAM - Electronic submission of quotations - Participation in a pre-quotation site conference - Compliance with submission format and file size - No specific OEMs, part numbers, or brands are mentioned in the solicitation - Period of performance is one year base with four one-year option periods (up to five years total)

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19RM2826Q0005

Enclosed is a Request for Quotations (RFQ) for Planned Maintenance and Inspection services of the Low Voltage Diesel Standby Generators and ATS in U.S. Embassy compound and residences at the United States Embassy Majuro. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. 

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on Thursday, 3 September 2026 at 2:00 PM (Majuro time) at the US Embassy Majuro. Prospective offerors/quoters should submit your representative name(s) to this email MARTINEZLC2@STATE.GOV by 5:00 PM, Monday, August 31, 2026 for additional information or to arrange entry to the building.

Quotations are due by September 11, 2026, at 12:00 p.m. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to  MARTINEZLC2@STATE.GOV. It is important to make sure the submission is made in specific size and format; in MS-Word (latest version) or MS-Excel (latest version) or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, Pricing 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

Mark Whitehead Contracting Officer

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