SAM #36C25726Q0869

Pharmacy Fire Door Replacement and Maintenance for VA Audie L. Murphy Hospital and Clinics

The Department of Veterans Affairs, Network Contracting Office 17, is soliciting services for the replacement and maintenance of fire security doors at pharmacy locations within the Audie L. Murphy VA Hospital and associated clinics in Texas. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 17, Audie L. Murphy VA Hospital - Scope of Work: - Installation and annual maintenance of 15 grade 1 fire security doors with mortis grade 1 locks and powered strikers - Locations: Audie L. Murphy VA Hospital (11 doors), Kerrville Medical Center (3 doors), North Central Federal VA Clinic (1 door) - Includes door frames, metal/wood finish doors, mounting hardware, door electronics, and hardware - Annual maintenance, emergency and routine service calls, and detailed reporting required - Products/Services Requested: - 16 metal/wood finish fire-rated doors - 16 door frames - 16 sets of mounting hardware and framing supports - 16 sets of door electronics and hardware - Installation of door frames and components (240 units) - Installation and maintenance services for 15 fire security doors - Unique/Notable Requirements: - Compliance with AAADM, ANSI, UL, NFPA, and OSHA standards - Key personnel must be AAADM-certified and licensed - Integration with card reader/keypad systems for electronic locking - Contractor must provide all labor, materials, tools, parts, equipment, permits, testing, reports, and supervision - Adherence to infection control and safety protocols - Regular reporting, inspections, and emergency callback service available 24/7 - No specific OEMs or vendors are named in the solicitation.

Description

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs Audie L. Murphy VA Hospital in San Antonio, Texas Pharmacy Service intends to award a contract award for the purchase of Pharmacy Fire Door Replacement. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 332321 with a size standard of 750 Employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001240.00 HR Install door frame and door componentsLOCAL STOCK NUMBER: INSTALL 0002 16.00EA DOOR METAL/ WOOD FINISHLOCAL STOCK NUMBER: METAL DOOR 0003 16.00EA DOOR FRAMELOCAL STOCK NUMBER: FRAME 0004 16.00EA MOUNTING HARDWARE AND FRAMING SUPPORTSLOCAL STOCK NUMBER: HARDWARE 0005 16.00EA Door electronics and hardwareLOCAL STOCK NUMBER: ELECTRONICS STATEMENT OF WORK (SOW) for PHARMACUTICAL SECURITY FIRE DOOR REPLACEMENTS GENERAL INFORMATION The Department of Veteran Affairs, South Texas Veterans Health Care System (STVHCS), San Antonio, TX is seeking professional services to perform door replacements for fifteen grade 1 fire security door replacements at Audie Murphy, Kerrville medical center, and North Central Federal VA Clinic (NCFC) pharmacies. GENERAL SCOPE The Contractor shall provide all labor, materials, tools, parts, equipment, permits, testing, reports, travel, and supervision required for the installation of fifteen 90 min fire rated security doors with mortis grade 1 locks and powered strikers within the pharmacy locations for Audie Murphy (ALM) (11), Kerrville Medical centers (KD) (3), and NCFC (1). COR AUTHORITY In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes to any section of this contract shall be made only by the Contracting Officer (CO) pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor meets the technical requirements of the contract, and to notify the CO of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR. LOCATION South Texas Veterans Health Care Systems: Audie L. Murphy Medical Center7400 Merton Minter BoulevardSan Antonio, TX 78229-4404 Kerrville VA Medical Center3600 Memorial BoulevardKerrville, TX 78028-5768 North Central Federal VA Clinic17440 Henderson PassSan Antonio, TX 78232-1662 DESCRIPTION The contractor shall provide maintenance on an annual cycle. The following door locations will have mechanical assisted devices to ease operations for the weight of the door: ALM P140 ALM P120 ALM U105 — Three doors ALM L031 ALM Pharm Cache Main Entry ALM Pharm Cache 2 ALM D703 ALM D705 ALM C014.1 KD 127 KD 127H KD 127L NCFC 102.2 The Contractor shall be responsible for providing the following: Fire security door Assessment and inspection The vendor shall be responsible for conducting a door assessment and survey for all 15 doors utilizing appropriate NFPA/AAADM certifications. Automatic door assessment shall be completed within three (3) weeks of contract award. PERFORMANCE REQUIREMENT Furnish and install 15 new fire security doors capable of withstanding structural loads and thermal movements based on testing manufacturer’s standard units in assemblies similar to those indicated for this contract. Mechanically Assisted Device Information: Operating Range: Minus 30 deg F (29 deg C) to 130 deg F (54 deg C). Opening-Force Requirements for Egress Doors: In the event power failure to the operator, swinging automatic entrance doors shall open with a manual force, not to exceed 30 ft-lbs. (133 N) applied at 1 (25 mm) from the latch edge of the door. Break Away Requirements: Automatic door operators shall breakaway with no more than 50 ft-lbs. (222 N) applied at 1 (25 mm) from the latch edge of the door. Door Energy: The kinetic energy of a door in motion shall not exceed 1.25 lbs.-ft (1.69 Nm). Closing Time: Doors shall be field adjusted to close from 90 degrees to 10 degrees in 3 seconds or longer. Doors shall be field adjusted to close from 10 degrees to fully closed in not less than 1.5 seconds. Manual Use: The operator shall function as a manual door closer in the direction of swing with or without electrical power. The operator shall deliver an even, consistent open force across the entire transition from door fully closed to door fully open. System Integration: Contractor shall verify that the automatic door operators function correctly with other systems as required for a complete working system. The electrical interface control shall be compatible with a card reader or keypad operation for the automatic or manual door operators on doors with electric locking. The proper operation shall include a time delay relay to signal automatic door operator to activate only after electric lock system is released. GOVERNMENT FURNISHED ITEMS: The Government will not provide office space and operational facilities for the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense. Government Furnished Equipment: The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor. Government Furnished Material: The Government will not provide any materials to the Contractor. Availability of Utilities: The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work. Utilities specified above will be furnished at no cost to the Contractor. CONTRACTOR FURNISHED ITEMS Except for the items listed in previous clauses, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repairs services as described herein. All replacement units, parts, components, and materials to be used in the maintenance, repair, and alteration of equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications and used in accordance with original design and manufacturer's intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied. WORK OUTSIDE REGULAR HOURS Except as may otherwise be specified, all work shall be performed during regular working hours. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular working hours, he/she must submit application to the CO/COR for approval. MANAGEMENT The Contractor shall manage the total work effort associated with the operations, maintenance, repair and all other services required herein to assure fully adequate and timely completion of these services. Included in the function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and complete work requirements within the specified time limits and in conformance with the quality standards established here in. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and within four (4) hours after regular working hours. Work Schedule The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. Records Cumulative service records shall be kept for each door serviced. A separate record file shall be established and kept up to date for each door. The Contractor shall submit proposed formats for each of the required records listed below for the COR's approval at least fifteen (15) calendar days prior to the start date of the contract. The records shall cover the following work: Preventative Maintenance Inspection and Service (PMIS) work; Inspection, Testing, and Certification work; Door Survey; Service work; Certification of staff conducting work; Quality control reporting; Safety reporting; Invoicing. The Contractor shall include the following data in the appropriate record within two (2) working days from the completion of the associated work items: The date(s) when the service(s) was scheduled, stated and completed. Name of the individual(s) who performed the services. The nature and extent of all service and repair work performed, including: completed PMIS record cards; description of conditions and deficiencies found during any PMIS visits, and deficiencies remaining uncorrected during PMIS visits; work performed during inspections and tests, results of those inspections/test, and disposition of deficiencies found during inspection/test; and description of service work performed, including a brief description of material and parts used (including costs and quantities), and hours of labor expended. Any other information the Contractor chooses to include, in the records, at no additional cost to the Government. All required records shall be made available to the Government for examination and reproduction upon request, and the original records shall be submitted to the COR within five (5) calendar days of expirations of the contract. All required records shall be maintained in a readable, complete, orderly, timely and accurate manner. Work Completion Reports: The Contractor shall submit work completion reports to the COR within two (2) working days after completing each occurrence of service under this contract. These reports shall contain, as a minimum, the information described in items of subparagraphs of the aforementioned

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