SAM #SS26-34

NIST Duct Cleaning and Encapsulation Services for Building 225, Gaithersburg, MD

NIST's Facilities Maintenance Division is seeking qualified firms for comprehensive duct cleaning and encapsulation services at its Gaithersburg, MD facility (Building 225). - Government Buyer: - National Institute of Standards and Technology (NIST) - Facilities Maintenance Division, Office of Facility and Property Management - Services Requested: - Cleaning and encapsulation of air handling systems (AHUs 1-12) - Supply and return ductwork cleaning - Asbestos abatement - Fabrication of duct doors - Removal and cleaning of diffusers, grills, induction units, and coils - Scheduled and unscheduled maintenance and repair - Technical Requirements: - Use of HEPA vacuum filtration equipment - Remote video documentation of cleaning process - Weekly progress reports - Safety and quality control plans - Personnel qualifications - Compliance with OSHA and environmental standards - Work performed outside regular hours - NAICS Code: 561790 (Other Services to Buildings and Dwellings) - Small business size standard: $9 million - No specific OEMs or commercial vendors are named in the solicitation - Notable Requirements: - Emphasis on containment, vacuum filtration, and environmental safety - Asbestos abatement and fabrication of access doors - Performance-based acquisition under FAR Part 12 - At least 50% of personnel costs may need to be expended on prime contractor employees if set aside for small businesses

Description

Sources Sought Notice Number:

SS26-34

Notice Type:

Sources Sought

Synopsis:

8/24/2026

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or a request for proposal/quotation and no contract will be awarded from this notice. No solicitation or specifications are available at this time beyond what is posted. All documentation is considered to be “draft” versions and are subject to change.

The National Institute of Standards and Technology (NIST) is conducting market research to identify qualified and capable firms who would be interested in submitting proposals for the requirement stated below. In particular, small businesses and socioeconomic small businesses capable of performing the requirement are highly encouraged to respond.

Duct Cleaning Services will be performed at:

National Institute of Standards and Technology

100 Bureau Drive

Gaithersburg MD 20899

This is anticipated to be a performance-based acquisition service contract utilizing the commercial procedures of Revolutionary FAR Overhaul (RFO) Part 12, Acquisition of Commercial Products and Commercial Services.

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies, and shall be responsible for the efficient, effective, economical, and satisfactory operations, including scheduled and unscheduled, maintenance and repair of equipment and systems.

The North American Industry Classification System (NAICS) code that corresponds with this requirement is 561790 (Other Services to Buildings and Dwellings). The small business size standard is $9.0 Million. If this requirement is set-aside for small businesses and socioeconomic small businesses, there will be a limitation on subcontracting, which means that at least 50 percent of the resulting contract's personnel cost shall be expended on prime contractor employees.

The Period of Performance for these services will be 1-year from the date of award.

This is only a request for responsible, technically qualified sources to respond in order to determine the appropriate method of procurement. Interested, technically qualified firms should submit a detailed Statements of Capability. The Statements of Capability should include detailed reference information and fully address and respond to the following questions:

NOTE: Failure to submit all information requested may result in a contractor not being considered as an interested small business concern.

I. Company Information:

A. Name of firm

B. Point of contact (name, phone number, and email address)

C. SAM Unique Entity Identifier (UEI) number

D. Annual Receipts

E. Business Size (Large/Small) for NAICS 561790

F. Socioeconomic Category(ies) (8(a), HUBZone, SDVOSB, WOSB)

II. Capabilities Narrative:

1) Describe your firm’s experience performing similar services.

2) Discuss if your firm performed the services directly or as part of a subcontracting or teaming arrangement.

3) Are you interested in this opportunity as a prime contractor, or as part of a Contractor Teaming Arrangement (CTA)? If a CTA/Joint venture, describe the experience of each entity has with SMS Builder.

4) Contractors may dedicate no more than 1-page of their narrative to any questions/concerns regarding the requirement.

The capabilities package requested under this Sources Sought Notice is not expected to be a proposal, but rather a short statement regarding the company's ability to demonstrate existing expertise and experience in relation to this procurement. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist NIST in tailoring its requirements to be consistent with industry standards.

Capability Narrative must be in writing. Responses are limited to no more than ten (10) pages, excluding any commercial brochures or currently existing marketing material.

Any questions received will not be posted with responses. However, they may be utilized to adjust the final versions.

THIS IS NOT A REQUEST FOR PROPOSALS. This notice does not constitute a Request for Quotation (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB, or RFP in the future. This notice does not commit NIST to contract for any supply or service. Further, NIST is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this RFI.

This is for planning purposes only and is a market research tool to determine availability and adequacy of potential business sources. Failure to submit all information requested will result in a contractor not being considered as an interested small business concern.

NIST will not pay for any information or administrative costs incurred in response to this notice. The government will not reimburse responders for the cost of the submittals. Submittals will not be returned to the responder.

Responses must be received on 8/28/2026, by 12:00pm, Local Time (EST). Electronic submissions are requested. Responses to this Sources Sought Notice shall be emailed to Tony Schmidt at tony.schmidt@nist.gov.

NOTE: Failure to submit all information requested may result in a contractor not being considered as an interested business concern.

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