SAM #N0018926QD199

Sole Source Conference Venue Services for NFLEX II September Summit at Kellogg Conference Hotel

NAVSUP Fleet Logistics Center Norfolk (NAVSUP FLC NORFOLK), part of the U.S. Navy, is seeking sole source venue services for the NFLEX II September Summit at the Kellogg Conference Hotel, Gallaudet University. - Government Buyer: - U.S. Navy, NAVSUP Fleet Logistics Center Norfolk, Contracting Office - OEM/Vendor: - The Kellogg Conference Hotel at Gallaudet University (sole source venue provider) - Products/Services Requested: - Conference venue services for a five-day residential training symposium - Lodging for 120 attendees - Conference and breakout rooms with IT and A/V capabilities - Catering and group dining facilities - Indoor and outdoor fitness facilities - Security and emergency response (including AED-trained personnel) - Transportation support - Accommodation for approximately 140 total participants - Unique/Notable Requirements: - Venue must be near the Pentagon and accessible for DC-area speakers - Closed campus with specialized security and emergency evacuation access - Sole source justification: No other venues meet all mission requirements - NAICS code 721110 (Hotels and Motels) - No specific products or part numbers beyond the event contract line item

Description

This requirement is sole source as a result of The Kellogg Conference Hotel on Capitol Hill at Gallaudet University is the only source able to satisfy the agencies requirements. The Kellogg Conference Hotel is able to accommodate all variations of requirements that includes being situated in close proximity to the Pentagon, guests lodging, group dining facilities, indoor and outdoor physical fitness facilities, various meeting spaces for variety of programs, adequate security, and AED trained personnel. The majority of speakers who brief at the conference are from the DC area, either at the Pentagon, or in the District itself.  Holding the conference near the NCR keeps transportation costs to near zero for speakers The Kellogg Conference Hotel is located on a closed campus under the jurisdiction of Gallaudet University’s Public Safety Officers, assistant supervisors, and supervisors are considered Special Police Officers and are commissioned by the District of Columbia.  Dispatchers are certified in Emergency Medical Dispatch with specialized training in response to police, fire, and medical emergencies. The Kellogg Conference Hotel has access to the Gallaudet University athletic field that can be used as a helipad in the event of a medical emergency evacuation is required.

The venue must be easily accessible from the Pentagon in order to minimize travel costs. It must have sufficient capacity to support 120 personnel in a classroom and breakout space for side bar conversation and spouse sessions. Must be able to provide service 20 – 25 September 2026. 

Other venues were contacted and assessed, but none could meet the mission requirements. 

The Kellogg Conference Hotel fulfills all the above requirements. Further, they are within 10 miles of the Pentagon. Therefore, they are the only available choice.

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