Virginia's eProcurement Marketplace #QQ 127004

Comprehensive Event Planning Services for 2026 Veterans and Military Affairs Conference

The Virginia Department of Veterans Services is seeking a qualified contractor to provide full-service event planning for the 2026 Veterans and Military Affairs Conference. - Government Buyer: - Virginia Department of Veterans Services (DVS) - Location: 600 E Broad Street, 2nd Floor, Richmond, VA - OEMs and Vendors: - No specific OEMs or named vendors are mentioned in the solicitation - Products/Services Requested: - Comprehensive event planning services for a large-scale conference - Project management - Program development (including scripts and show flow) - Registration services - Technical production - Day-of event execution - Staff and volunteer coordination - Unique or Notable Requirements: - Contractor must manage all pre-event planning and coordinate with DVS and event partners - Contractor will serve as the primary on-site lead to ensure a high-quality attendee experience - Services cover both pre-event and day-of activities for the 2026 conference - No product part numbers or quantities are specified, as this is a service-based procurement

Description

The Virginia Department of Veterans Services is seeking a qualified event planning contractor for the 2026 Veterans and Military Affairs Conference scheduled for October 29, 2026. The contractor will provide comprehensive project management, program development, registration services, technical production, day-of event execution, and staff/volunteer support. The contractor will manage all pre-event planning activities, coordinate with DVS and partners, develop program scripts, support large-scale registration, and serve as the on-site lead to ensure a high-quality attendee experience. The work location is 600 E Broad Street, 2nd Floor, Richmond, VA 23219.

View original listing