Austin Afo #IFB 7800 MLJ1045

Austin Fleet Mobility Services seeks custom tarps, OEM parts, and repair services for city vehicles

The City of Austin Fleet Mobility Services Department is seeking contractors to supply custom tarps, OEM replacement parts, and repair services for municipal vehicles and equipment. - Government Buyer: - City of Austin Fleet Mobility Services Department - OEMs and Vendors: - Aero - US Tarp - Products Requested: - Custom tarps for dump trucks, dump trailers, refuse/waste trucks, fire apparatus, and fire pumpers - OEM replacement parts including: - Spring Assy Powerpack (0311-960389 Aero, 2 units) - Motor Electric Direct Drive (DT0108, 25 units) - 29" Tarp (7829dTTT, 1 unit) - ARM Tarp Pivot Assembly (3211, 6 units) - Arm Tarp Assembly RH (1191, 10 units) - Arm Tarp Assembly LH (1190, 10 units) - Crosspiece Tarp Assembly Rear (3279, 10 units) - Tarp Arm Crossbar (DTk-ATA103, 10 units) - Tarp 7x18 Dump Bed (LSM718/718Tarp, 10 units) - Tarp 7x14 Dump Bed (714Tarp, 10 units) - Relay Tarp Motor (DTKRPS, 5 units) - Rotary Switch Only (SW710, 20 units) - Swing Arm Casting Upper (0311-863014, 5 units) - Tarp Arm Bent LH (905, 6 units) - Spring Cargo Powerpack (0715-619550, 5 units) - Pin Safety Pintle Hitch (55Pin, 19 units) - Services Requested: - Repair services (hourly labor rate, 70 hours estimated) - Round trip pickup and delivery of city equipment (5 trips) - Expedited repair services (5 instances) - Emergency disaster services - Unique/Notable Requirements: - Contractors must be manufacturer-authorized for warranty repairs - Must operate a full-time, manufacturer-authorized warranty repair facility within 60 miles of the Texas State Capitol - Maintain inventory for frequently ordered parts - Provide expedited and emergency repair services, including 'Code Red' parts orders - Minimum two qualified service technicians required - Compliance with safety codes, insurance, and wage theft ordinances - Contract may be awarded to multiple vendors by category or line item - Small and local business preferences encouraged - Contract Term: - 36 months initial term, with up to two 12-month extension options

Description

This solicitation seeks to establish a contract with qualified contractors to provide custom tarps, tarp replacement parts, and repair services for City vehicles and equipment. The scope includes vehicles such as dump trucks, dump trailers, refuse and waste trucks, fire apparatus ladder trucks, and fire pumpers. The contract is intended for non-warranty repair services, but contractors must hold manufacturer authorizations to perform warranty repairs if required. The contract term is 36 months with possible extensions, and the City may award multiple contracts based on categories or line items.

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