Alaska Online Public Notices #2527H098

Alaska DOT&PF seeks cloud-based crew scheduling system for AMHS ferry operations (ATLAS Replacement Project)

The Alaska Department of Transportation & Public Facilities (DOT&PF), Alaska Marine Highway System (AMHS), is seeking proposals for a modern, cloud-based crew scheduling and management system to replace its current Atlas dispatching platform. - Government Buyer: - Department of Transportation & Public Facilities (DOT&PF), Alaska Marine Highway System (AMHS), Division of Alaska Marine Highway System - Products/Services Requested: - Cloud-based Dispatch Management System (DMS) as Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) - Implementation and configuration services tailored to AMHS operational needs - Data migration from Atlas (2019-present), including employee, credential, and seniority records - Integration with payroll (IRIS), training (Marinals LMS), onboarding (Applicant Stack), State identity provider, and Corporate Travel Management system - Comprehensive training (live, train-the-trainer, ongoing access) - Ongoing technical support, maintenance, security, and help desk - Unique/Notable Requirements: - System must automate complex crew scheduling for 9 vessels and manage three union bargaining units (IBU, MEBA, MMP) with distinct contractual rules, seniority, and credentialing - Must support employee self-service, real-time crew list management, and enforce union-specific scheduling logic - Data migration must include quality assessment and validation - Compliance with federal civil rights and accessibility laws - Firm fixed price contract with a budget up to $700,000 - Four one-year renewal options, plus month-to-month extensions - No specific OEMs or vendors are named; RFP is open to qualified providers of cloud-based crew management solutions.

Description

This Request for Proposal (RFP) seeks a qualified firm to provide a modern, cloud-based crew scheduling and management system for Alaska Marine Highway System (AMHS) ferry operations. The procurement aims to replace the current ATLAS crew dispatching system with a Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) solution. The new system must automate complex crew scheduling for a fleet of 9 vessels and manage three distinct union bargaining units, each with unique contractual requirements, seniority rules, and scheduling constraints. Proposals are due by September 11, 2026, at 2:00 PM Alaska Time.

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