SAM #RFQ-19J01026Q0021

Preventive Maintenance Services for Chillers and Cooling Towers at U.S. Embassy Amman

This opportunity from the U.S. Embassy Amman (Department of State) seeks preventive maintenance services for chiller plant equipment. - Government Buyer: - U.S. Department of State, U.S. Embassy Amman, Facility Management - Equipment and OEMs: - York (water-cooled centrifugal chillers) - Multistack (air-cooled chillers) - Carrier (air-cooled chillers) - BAC (cooling towers) - Bell & Gossett (pumps) - Products/Services Requested: - Scheduled preventive maintenance for 2 York YK water-cooled chillers, 7 air-cooled chillers (Multistack, Carrier, York), 2 BAC cooling towers, and 13 associated pumps - Annual shutdown PMs for chillers and cooling towers - Optional condenser tube cleaning, oil and refrigerant laboratory analysis, and corrective labor - Routine consumables (lubricants, filters, etc.) included - Notable Requirements: - Qualified, OEM-trained technicians required - Adherence to OEM procedures and safety standards - Detailed reporting and maintenance checklists - Site visit required; attendance limited to two representatives per company - Firm fixed-price contract with base year, four option years, and a 6-month extension option - Electronic submission of quotations and SAM registration mandatory - Period of Performance: - 12-month base period, four 12-month option years, and a 6-month extension option (up to 5.5 years total) - Estimated Contract Value: - Typical annual value for embassy chiller PM contracts ranges from $50,000 to $150,000; total potential value over 5.5 years estimated at $275,000 to $825,000.

Description

Enclosed is a Request for Quotations (RFQ) to provide Preventive Maintenance Services for Chillers at the U.S Embassy Amman. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a site visit, it will be held on August 30, 2026, at 10:00 AM (Amman Time) at the US Embassy Amman located in Abdoun, Al-Umawyeen Street. Prospective offerors/quoters should contact Hebah Fadli (Email: fadlihf@state.gov , Mobile: 00962 79 012 4191) to provide company name, attendee’s names and copy of IDs before August 26, 2026 at 04:30 PM (Amman Time). Only two representatives per company are allowed. Prospective offerors/quoters are required to submit all questions in writing to AmmanRFQQuestions@state.gov by August 31, 2026 at 04:30 PM (Amman Time). The questions and the Government's answers will be publicly available on the Embassy website. Quotations are due by September 7, 2026, at 4:30 PM (Amman Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to AmmanRFQ@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. Email subject line should include [Company/Offeror Name] and RFQ 19J01026Q0021. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section I, Pricing 3. Section 5 Representations and Certifications 4. Additional information as required in Section 3. 5. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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