SAM #19DJ1026Q0022

Swimming Pool Preventive Maintenance Services for U.S. Embassy Djibouti DCMR

The U.S. Embassy Djibouti, under the U.S. Department of State, is soliciting quotations for professional swimming pool preventive maintenance services at the Deputy Chief of Mission Residence (DCMR). - Government Buyer: - U.S. Embassy Djibouti, General Services Office - Contracting Officer: David J. Hammond - Products/Services Requested: - Swimming Pool Preventive Maintenance Services - 12 monthly service periods (one year) - Services include: cleaning, water chemistry testing, chemical treatment, equipment inspection, vacuuming, debris removal, and daily/monthly reporting - Service frequency: five days per week, two hours per day - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Unique or Notable Requirements: - Contractor must provide all qualified labor, tools, and supervision - Compliance with Embassy safety and security requirements is mandatory - VAT must be priced separately - Daily and monthly service reports are required - Offerors must be registered in the System for Award Management (SAM) - Separate submission of financial and technical offers, with adherence to file size and format restrictions - Completion of all required forms and certifications as outlined in the solicitation

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19DJ1026Q0022

Enclosed is a Request for Quotations (RFQ) for Swimming Pool Preventive Maintenance Services for Deputy Chief of Mission Residence (DCMR).  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit and pre-quotation conference will held on September 08, 2026, at 10.30 a.m. Prospective offerors/quoters should contact djiboutiprocbids@state.gov and copy to kayadse@state.gov with the names of their attendees no later than September 06, 2026, at 14.00 p.m. to arrange entry to the building.

Quotations submittals are due by September 20, 2026, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Financial offer and technical offer should be submitted separately.

Your quotation must be submitted electronically to djiboutiprocbids@state.gov and copy to kayadse@state.gov.It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Request For Information deadline is on September 09, 2026, at 14.00 p.m. and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

David J. Hammond

Contracting Officer

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