Chula Vista Planetbids #RFP P07-2027

Chula Vista Police Department seeks CJIS-compliant Forensic Lab Request Management Software with RMS integration

This opportunity is for software vendors to provide a secure, configurable Forensic Laboratory Request Management System for the City of Chula Vista Police Department’s Crime Laboratory. - Government Buyer: - City of Chula Vista Purchasing Department - Police Department Crime Laboratory - OEMs and Vendors: - NetRMS (Records Management System) - FileOnQ (legacy data system) - Products/Services Requested: - Forensic Laboratory Request Management Software (CJIS-compliant) - Supports ~25 total users, 6 concurrent user licenses - Bi-directional integration with NetRMS - Data migration from FileOnQ and other legacy systems - Secure internal and external user portals - Workflow tracking, reporting, and audit trails - Optional modules: evidence tracking, inventory management, instrument maintenance logs, digital evidence workflow management - Cloud storage and hosting (CJIS-compliant) - Tiered pricing for user/data blocks and expansion modules - Services Requested: - Project management and solution design - System configuration and workflow customization - API integration with NetRMS and future RMS - Legacy data migration - Barcode and scanner configuration - Secure authentication (SSO, SAML, OIDC, MFA, CJIS security) - Training for administrators and end-users - Ongoing/refresher training - Maintenance, software updates, and technical support (business hours and 24/7 options) - Custom development and consulting - Unique/Notable Requirements: - CJIS compliance is mandatory - Seamless integration with NetRMS and support for future RMS transitions - Robust data migration from FileOnQ - Transparent workflow and reporting for accreditation readiness - Secure portals for both internal and external users - All-in pricing with scalable options for future expansion - Contract Details: - Initial term of 30 months, with three optional one-year renewals - Not to exceed a final contract end date of June 30, 2032 - Annual subscription and ongoing support options

Description

The City of Chula Vista is soliciting proposals from qualified software vendors to procure and implement a secure, configurable Forensic Laboratory Request Management System for the Chula Vista Police Department's Crime Laboratory. The system must be CJIS-compliant and streamline laboratory work requests from submission to completion. It should integrate bi-directionally with the City's current Records Management System (NetRMS), support future RMS transitions, provide data migration from legacy systems, offer workflow tracking and reporting, and secure user portals. The contract term is initially 30 months with the possibility of three additional one-year renewals, not to exceed June 30, 2032.

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