Texas DIR/ESBD #3202700027

Texas Workforce Commission seeks bundled conference services for 2027 Texas Conference for Employers

The Texas Workforce Commission (TWC) is seeking a vendor to provide comprehensive conference services for the 2027 Texas Conference for Employers, spanning four events in San Antonio, Horseshoe Bay, Arlington, and Houston. - Government Buyer: - Texas Workforce Commission, Procurement Services - OEMs and Vendors: - No specific OEMs or vendors named; open to qualified providers - Products/Services Requested: - Conference meeting space for 350–800 attendees per event - Food and beverage services, including all-day beverage service and light refreshments for breaks - Audio-visual equipment and on-site technical support (screens, HD projectors, video switcher, professional camera, microphones, audio mixer, streaming encoder) - Block of 20 guestrooms for TWC staff at government per diem rates, with direct billing - Adequate self-parking for attendees and staff - Unique/Notable Requirements: - Vendor must provide all services as a package for each location - Compliance with TWC hotel terms and insurance requirements - Firm pricing for contract duration - Ability to accommodate large groups and provide technical AV support - Contract awarded per location, covering conference dates plus 60 days - No option periods; extension limited to one year - Estimated contract value: $240,000 - Estimated attendance: 350–600 for one-day events, 600–800 for two-day event - No specific product part numbers; services are bundled and venue-based

Description

The Texas Workforce Commission (TWC) is seeking responses for its 2027 Texas Conference for Employers, which consists of four distinct conferences held in different Texas locations. The procurement requires a qualified respondent to provide comprehensive conference services including meeting space, food and beverage, audio visual equipment and support, daily parking options, and a block of guestrooms for approximately twenty TWC staff members. Estimated attendance ranges from 350 to 600 attendees for one-day conferences in San Antonio, Horseshoe Bay, and Arlington, and 600 to 800 attendees for a two-day conference in Houston. The estimated project value is approximately $240,000 and requires dual CTCD/CTCM certification.

View original listing