SAM #W9124X26QA023

Conference Space, Meals, Childcare, and Event Support for Yellow Ribbon Event in Las Vegas, NV

This opportunity is for the Nevada Army National Guard's Yellow Ribbon Event in Las Vegas, NV, requiring conference space, meals, and related services for approximately 350-375 attendees. - Government Buyer: - U.S. Army, Nevada Army National Guard (NVARNG), USPFO ACTIVITY NV ARNG - OEMs and Vendors: - No specific OEMs or vendors are named; solicitation is open to hotels, convention centers, and similar venues under NAICS 721110 and 721120 - Products/Services Requested: - Conference facilities: one main room for 375 attendees, two breakout rooms for 75 attendees each - Banquet-style lunches for 350 attendees, with dietary accommodations - Two refreshment breaks with healthy snacks and beverages - Childcare services for approximately 15 children (ages 0-12), staffed by qualified personnel - Audiovisual equipment and support: stage, podium, microphones, speakers, projector, screen, Wi-Fi, HDMI cables, extension cords, power strips - Fifteen double occupancy guest rooms for overnight lodging - Event coordination and support, including pre-event site visit, room layouts, registration, and contractor representative during event - Parking for attendees - Unique/Notable Requirements: - All services must comply with the attached Performance Work Statement - Dietary restrictions must be accommodated for meals - Childcare must comply with all applicable laws - Event is set aside 100% for Service-Disabled Veteran Owned Small Businesses (SDVOSB) - Firm-fixed price contract for a single event - Quotations must be submitted on SF 1449 with all required technical information - Pre-event coordination required during the week prior to the event - Quantities: - 375 conference attendees, 350 meals, 15 guest rooms, 15 children for childcare, 2 refreshment breaks - **No specific part numbers or OEMs are referenced; all requirements are service-based.

Description

Solicitation

Nevada Army National Guard

Yellow Ribbon Event in Las Vegas, NV October 11, 2026

Reference RFQ# W9124X-26-Q-A023

Requesting Agency:     Nevada Army National Guard (NVARNG)

Purchasing Agency:     NVARNG USPFO Purchasing and Contracting Office

2452 FAIRVIEW DR

CARSON CITY, NV 89701

This is a solicitation for a commercial item prepared in accordance with the format in RFO Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.  Quotations are being requested on the provided SF 1449, along the pricing sheet and any requested technical information identified in the performance work statement.

This solicitation is issued as a request for quotation (RFQ) in accordance with RFO 12. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote. This solicitation incorporates the provisions and clauses that are in effect in the Federal Acquisition Regulation and applicable supplements on the date this solicitation was issued. To be considered for award, vendor must adhere to all quotation requirements detailed herein. Submit written quotes in accordance with all aspects of this Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 03/13/2026.

The North American Industry Classification System (NAICS) code for this requirement is: 721110 - Hotels (except casino hotels).  NAICS 721120 – Casino Hotels are also considered as acceptable venues. These events are typically held at hotels, but the government will consider convention centers, ballrooms or like venues marketed for meeting space and conferences. The SBA size standard will apply accordingly.  The SBA Size standard for either hotel NAICS is $40M.

The Product Service Code (PSC) designation is X1AB – Lease/rental Of Conference Space and Facilities

Evaluation of the quote will be based on a Trade Off process; award will be made to the vendor whose response is most advantageous to the government. NOTE Please see the FAR clause 52.212-2 – Evaluation – Commercial Products and Commercial Services. 

This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None

Set-Aside: Service-Disabled Veteran Owned Small Business (SDVOSB)

Quotations in response to this solicitation must be on the SF 1449 along with the pricing sheet and technical information and must be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.mil no later than the date and time below:

SOLICITATION CLOSING DATE: Tuesday, September 1, 2026

SOLICITATION CLOSING TIME: 2:00 PM PDT

Quotations received after solicitation close and/or incomplete quotations that do not contain all the stated solicitation submittal requirements will not be considered for award. Interested offeror quotations shall be valid for at least 15 days after the solicitation close date.

Description: The Nevada Army National Guard (NVANG) requires conference space and meals to support a yellow ribbon event on October 11, 2026, in Las Vegas, Nevada in accordance with the performance work statement.   Please see the attached Performance Work Statement.

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