SAM #FA446026Q0047

Sole Source RecTrac POS System Software and Services for Little Rock AFB

This notice details the Department of the Air Force's intent to award a sole source contract to Vermont Systems LLC for RecTrac POS System software and services at Little Rock Air Force Base. - Agency: Department of the Air Force, 19 FSS/FSW, Little Rock AFB - Requirement: Subscription and annual services for RecTrac POS System, including: - RecTrac Workgroup Software - VSI Cloud - Software Subscription Configuration - PayTrac payment module - Annual services for payment, reservation, and web capabilities - Compatibility: Must work with existing RecTrac hardware and be cloud-based, accessible from any device on the base's .com network - Sole Source: Vermont Systems LLC identified as the only source due to proprietary requirements - Contract Structure: Base period plus two one-year option periods and an optional six-month extension (total up to 3.5 years) - Commercial Opportunity: Other vendors with compatible solutions may submit capability statements for consideration - Procurement Method: Simplified Acquisition Procedures - Estimated Value: Not specified, but likely in the low- to mid-five figure range annually based on typical POS software subscriptions

Description

Outdoor Recreation of Little Rock Air Force Base is seeking to acquire from Vermont Systems LLC the RecTrac POS System subscription to include the RecTrac Workgroup Software, VSI Cloud, Software Subscription Configuration, and PayTrac. If you believe your company can provide this requirement, the software MUST be compatible with the RecTrac equipment that Outdoor Recreation already possesses. The software must be cloud based and accessible from any device on the base's .com network infrastructure.The subscription would be used for a base plus four option year contract. This purchase will be made under Simplified Acquisition Procedures as authorized by RFO 13.101-1(b). Please note that this is not a request for competitive proposals. However, all interested parties who believe they are capable of meeting the requirements are invited to submit, in writing, complete information describing their ability to provide the product/services listed above. Information is to be submitted to TSgt George Ordonez at george.ordonez@us.af.mil and Camille Ezugwu at camille.ezugwu@us.af.mil. The deadline for submittals is 5 September 2026 at 10:00 AM CDT.

A determination by the government not to compete this requirement based on responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

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