Worcester Worcester #8790-M7

Worcester Property Card Digitization and Indexing Services Solicitation

The City of Worcester is seeking a vendor to digitize and index its historic property record cards for the Assessing Division. - Scope of Work: - Digitization of approximately 50,000 double-sided 5x7 property cards stored in City Hall basement - Scanning must be at 600 DPI in PDF format - Indexing key data points: Property Address, Map #, Block #, Lot # - Creation of a searchable index database - Delivery of digital files via email/download link and three USB thumb drives - Physical cards must be picked up, stored in a temperature-controlled environment, staples removed carefully, and returned after digitization - Vendor Requirements: - Must provide municipal references - Must be located in New England - No specific OEMs or technology brands are mentioned; vendors may use any suitable scanning and indexing solutions - No part numbers or proprietary products specified - Compliance with all City specifications and instructions is required

Description

This solicitation is for providing digitization and indexing services for the City of Worcester Assessing Division's property record cards. The work involves converting physical property cards into digital format and indexing them according to specified requirements. A pre-bid meeting is scheduled for August 27, 2026, at 2 PM at City Hall, and RSVP is required. Bids must be submitted by September 1, 2026, at 4:00 PM to the Purchasing Division at City Hall.

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