SAM #19UK5626Q0053

UPS Preventive Maintenance Services for U.S. Embassy London

This opportunity from the U.S. Embassy London (U.S. Department of State) seeks preventive maintenance services for a fleet of Uninterruptible Power Supply (UPS) units. - Government Buyer: - U.S. Department of State - U.S. Embassy London - OEMs and Vendors: - APC (by Schneider Electric) - Eaton - Tripp-Lite - Products Requested: - 56 APC UPS units (various models) - SYHF6KT (31 units) - 1500VA Smart UPS (7 units) - SMX2200HV (4 units) - SMX2200HVNC (4 units) - SMT1500RMI1U (3 units) - FJX1500RMI2UNC (1 unit) - SMT750I (1 unit) - SMX15002UNC (1 unit) - SUA1500RMI2U (1 unit) - SMT750VA (1 unit) - SMC1500I (1 unit) - SM2200RMDVTAA (1 unit) - 12 Eaton Blade UPS1213 units - 1 Tripp-Lite UPS unit - Potential addition of 5 APC units - Services Requested: - Two preventive maintenance visits per year for all UPS units - 24/7 emergency response service with 8-hour on-site arrival guarantee - 24/7 technical support hotline - Unique/Notable Requirements: - Maintenance includes inspection, battery testing, cleaning, firmware checks, and functional testing - Emergency repairs and technical support must be available around the clock - Contract covers one base year plus four option years - All labor, materials, equipment, and spare parts must be provided by the contractor

Description

The U.S. Embassy London requires preventive maintenance services for the Uninterruptible Power Supplies (UPS) Systems at the U.S. Embassy London as per the attached Statement of Work.The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform the work. 

An award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. The Government may award a Purchase Order / Contract based on an initial offer without discussion. Any awards made are firm fixed price type agreements and payments for services will be made after the services based on quantities and unit prices only to the extent specifically provided in the contract. Contractors should submit invoices for payment after full completion of the services. Payment is made by electronic funds transfer to contractor’s bank account. Any questions regarding this solicitation must be submitted to procurement_box3@state.gov by COB August 27, 2026.

Quotes are due by 5pm BST on September 8, 2026 and must be submitted via email to procurement_box3@state.gov with the subject "19UK5626Q0053 - UPS Maintenance".

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