Minnesota Supplier Systems #2000018609

Minnesota Department of Health seeks venue, catering, and A/V services for Health Improvement Bureau All Staff Meeting

The Minnesota Department of Health's Health Improvement Bureau is seeking a vendor to host its All Staff Meeting for approximately 300 attendees. - Government Buyer: - Minnesota Department of Health, Health Improvement Bureau - Venue and Services Requested: - Conference meeting space for 300+ attendees, including a general session room and three breakout rooms (each for 100 people) - Catering services: buffet lunch and all-day beverage service - Audio/Visual (A/V) equipment rental and technical support - Lodging rooms for attendees (State pays for lodging, not incidentals) - Sufficient parking and shuttle services if needed - Banquet-style seating and ADA compliance required - Geographic and Pricing Requirements: - Venue must be within 20 miles of the Minnesota Capitol Building in St. Paul, MN - Firm, all-inclusive pricing regardless of attendance; no guaranteed minimum meals - Compliance with safety and accessibility regulations - No specific OEMs or named vendors; opportunity open to qualified venue and service providers - All responses must be submitted electronically via the SWIFT Supplier Portal - Contract covers event date and related services, with term spanning several months

Description

This solicitation is a formal request for bids to provide services for the Minnesota Department of Health's Health Improvement Bureau All Staff Meeting. The event requires a venue with meeting room capacity for over 300 attendees, parking, three breakout session rooms each accommodating 100 individuals, AV equipment rental, and catering including lunch and all-day beverage service. The conference is anticipated to be held on October 6, 2026, within 20 miles of the Minnesota Capitol Building in St. Paul, MN. Bids must be submitted electronically through the SWIFT Supplier Portal by August 27, 2026.

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