Pierce County Fire Protection District 6 Opengov #2026-RFP-191

Automated Election Ballot Sorting System Solicitation for Pierce County Auditor's Office

Pierce County Auditor's Office is seeking proposals for an automated envelope sorting system to streamline election ballot processing. - Government Buyer: - Pierce County Auditor's Office, Washington - Products/Services Requested: - Automated envelope sorting system with at least 8 pockets - Must read, sort, and open envelopes - Capable of image capture, cropping, and identifying missing contents - Supports automatic signature verification - Handles various envelope sizes - Interfaces with VoteWA voter registration system - Allows two machines to operate simultaneously on the same server - Uploads and stores data with timestamping - Compatible with local network and security requirements - Ergonomic design and presorting capability - Support, training, maintenance, and optional enhancements - Unique/Notable Requirements: - System must be scalable and support election period operations - Vendors must provide pricing and complete a questionnaire - No specific OEMs or vendors are named in the solicitation - Attachments: - Proposal pricing and questionnaire required - Period of Performance: - Solution must be operational before the next election cycle; duration and option years not specified.

Description

Pierce County is seeking an automated, scalable envelope sorting system for election ballots and related mail. The system must have at least eight pockets, be capable of reading, sorting, opening envelopes, and interfacing with the VoteWA voter registration system. It should accurately count mail pieces, capture and crop images, identify envelopes with missing contents, support signature verification, and accommodate different envelope sizes. The vendor must also provide support, training, and optional enhancements. The project aims to serve the needs of Pierce County's Auditor's Office, which manages four elections annually for 600,000 registered voters across 717 precincts in Washington state.

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