West Virginia CGI Advantage 4 #ARFQ-0304-TOR2700000002-2

Audiovisual Services for West Virginia Governor's Conference 2026

This opportunity seeks a qualified vendor to deliver comprehensive audiovisual services for the West Virginia Governor's Conference at the Charleston Coliseum and Convention Center. - Government Buyer: - West Virginia Department of Tourism - Vendors/OEMs: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Full suite of audiovisual services, including: - Labor - Equipment - Materials - Supervision - Transportation - Delivery - Setup - Operation - Removal - Service covers all aspects of AV support for a large-scale, multi-day event - Unique/Notable Requirements: - Vendor must manage all AV logistics for a government conference - Ability to support a multi-day event at a major venue - Detailed specifications provided in attachments - No specific part numbers or equipment brands are required - The procurement is for a one-time event, not an ongoing contract

Description

The West Virginia Department of Tourism is soliciting bids to establish a contract with a qualified vendor to provide comprehensive audiovisual services for the Governor's Conference scheduled for September 20-23, 2026. The services include all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal. The event will be held at the Charleston Coliseum and Convention Center in Charleston, WV. The solicitation is a Request for Quotation with a response due date of May 2, 2024.

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