SAM #19NO6026Q0004

Preventative Maintenance Services for Caterpillar and Olympian Generators at U.S. Embassy Oslo

This opportunity from the U.S. Embassy Oslo seeks preventative maintenance services for two diesel standby generators and their associated load banks. - Government Buyer: - U.S. Embassy Oslo, Procurement Office - Contact: Michael Abrahams - OEMs Highlighted: - Caterpillar (Generator 1: 3512B) - Olympian (Generator 2: GEH300-1) - Simplex (Load Banks: 1200 kW and LBD-250) - Vendors: No specific vendors named; open to qualified service providers - Products/Services Requested: - Semi-annual and annual preventative maintenance for: - Caterpillar 3512B generator - Olympian GEH300-1 generator - Simplex 1200 kW load bank (optional) - Simplex LBD-250 load bank (optional) - Services include inspections, fluid and filter replacements, load testing, ECM diagnostics, and comprehensive reporting - Line Items: - Preventative Maintenance Service for Generator 1 (Caterpillar 3512B), Part Number: D5090, Qty: 1 - Preventative Maintenance Service for Generator 2 (Olympian/GEH300-1), Part Number: D5090, Qty: 1 - Load Bank Maintenance Service for Generator 1 Load Bank (Simplex 1200 kW), Part Number: D5090, Qty: 1 (optional) - Load Bank Maintenance Service for Generator 2 Load Bank (Simplex LBD-250), Part Number: D5090, Qty: 1 (optional) - Semi-Annual Preventative Maintenance Service, Part Number: 0001, Qty: 1 - Annual Preventative Maintenance Service, Part Number: 0002, Qty: 1 - Load Bank Planned Maintenance and Inspection (Optional), Part Number: OPTION 1, Qty: 1 - Unique/Notable Requirements: - OEM certification required for service providers - Compliance with NFPA and OSHA standards - Proper hazardous waste disposal - Detailed maintenance and inspection reporting - Contract Structure: - Firm fixed-price contract - 10-month base period with four 12-month option years (up to 5 years total) - No administrative or procedural details included in this summary.

Description

Enclosed is a Request for Quotations (RFQ) for PMSC Generators. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a firm fixed price Stand Alone Contract (C) to the responsible company submitting an acceptable offer with a LPTA evaluation. The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.

Questions on the Solicitation are due no later than August 26, 2026 at 5.00pm

Quotations are due by September 4, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to OsloGSOBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

SF-1449 Section I, Pricing Section 5 Representations and Certifications Additional information as required in Section 3 Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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