SAM #19SF2026Q0016

Preventive Maintenance Services for Johnson Controls Metasys BAS at U.S. Consulate Cape Town

This opportunity from the U.S. Department of State, Bureau of Overseas Building Operations (OBO), requests preventive maintenance services for the Building Automation System (BAS) at the U.S. Consulate General in Cape Town, South Africa. - Government Buyer: - U.S. Department of State - Bureau of Overseas Building Operations (OBO) - U.S. Consulate General Cape Town, Contracting Office - OEM Highlight: - Johnson Controls (manufacturer of the Metasys BAS and associated controllers) - Products/Systems Involved: - Johnson Controls Metasys Building Automation System - 1 Operator Workstation (OWS) - 3 SNE 11000 controllers - 1 SNE 10500 controller - 10 DX 9100 controllers with 45 extension modules - 125 VMA 1420 controllers - 40 VMA 1630 controllers - 9 CVM 03050 controllers (new VMAs) - Services Requested: - Four preventive maintenance site visits per year (quarterly) - Remote support (up to 20 hours annually) - Defense Base Act insurance coverage for personnel - Services include network checks, schedule confirmation, troubleshooting, trend and alarm configuration, backup retention, user account management, and documentation updates - Notable Requirements: - Certified technicians required for Johnson Controls Metasys BAS - Mandatory technical and safety plans, relevant experience, and compliance with security and reporting requirements - Quarterly maintenance and rapid response for emergencies (remote support within 4 hours) - Offerors must comply with FAR and DOSAR clauses - Period of Performance: - One-year base period with four one-year option periods (up to five years total) - Four site visits per year, evenly spaced - First site visit within 60 days of contract award or renewal

Description

The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0016 for the provision of Preventive Maintenance Services for the Building Automation systems. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.

The complete solicitation package and statement of work is attached to this notice. Interested vendors are responsible for reviewing the solicitation package and statement of work in its entirety and complying with all instructions, requirements, and submission procedures contained therein.

A mandatory pre-quotation conference and site visit will be held on Tuesday, September 8 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.

Quotations must be submitted electronically to capetown_quotation@state.gov no later than Tuesday, September 15, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.

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