SAM #19TH2526Q0008

Preventive Maintenance for Computer Room Air Conditioners, Air Handlers, and Dry Coolers at U.S. Consulate General Chiang Mai

The U.S. Consulate General in Chiang Mai, Thailand, part of the U.S. Department of State, is soliciting preventive maintenance services for its computer room air conditioners (CRAC), air handlers (CRAH), dry coolers, and associated equipment. - Government Buyer: - U.S. Department of State, U.S. Consulate General Chiang Mai, Procurement Office - Scope of Services: - Preventive maintenance for: - 5 computer room air conditioners (CRAC) and condensing units - 6 computer room air handlers (CRAH) - 2 dry coolers and 2 water pumps - Services are to be performed semi-annually (May and November) - Contractor must provide all labor, trained technicians, tools, and materials - Compliance with security and safety standards is required - Defense Base Act Insurance is mandatory - Repair services are not included, but labor rates for repairs must be quoted - OEMs and Vendors: - No specific OEMs or manufacturers are named; open to qualified service providers - Unique Requirements: - Firm fixed price contract for 12 months with four one-year renewal options (up to five years total) - Only companies with active SAM registration need to provide their UEI number - Proposals must be submitted electronically in English, adhering to file format and size restrictions

Description

U.S. Consulate General, Chiang Mai invites you to submit a quotation for computer room air conditioners, air handlers, and associated dry coolers preventive maintenance services (CRAC CRAH PMSC)for U.S. Consulate General, Chiang Mai, Thailand.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation in written English to cnxprocurement@state.gov. no later than August 26, 2026, 12.00 hours (Bangkok time).

Quotations are due by Monday, August 31, 2026, 16.00 hours (Bangkok time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to cnxbid@state.gov, marked “RFQ 19TH2526Q0008-CRAC CRAH PMSC, Your company name”. It is important to make sure the submission is made in specific size and format; MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

Signed copy of “SF-1449” SECTION 1, Pricing Additional information as required in SECTION 3 SECTION 5 Representations and Certifications

Offerors with an active SAM registration need only provide their Unique Entity Identifier (UEI) number and are not required to complete the information in FAR 52.204-90, since the relevant information is available in their SAM registration.

Sincerely,

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