SAM #36C25926Q0756

Staff Uniform Clothing with Embroidered Logo for Salt Lake City VA Health Care System

This opportunity from the Department of Veterans Affairs Network Contract Office 19 seeks staff uniform clothing with embroidered logos for the Salt Lake City VA Health Care System. - Government Buyer: - Department of Veterans Affairs, Network Contract Office 19 - Salt Lake City VA Health Care System, George E. Wahlen VA Medical Center - Products/Services Requested: - 3,388 articles of staff uniform clothing across 26 line items - Short-sleeve and long-sleeve t-shirts (various colors, sizes, departments) - Industrial shirts (regular, oxford, fire-retardant) - Kitchen shirts, polo shirts (with logo and EVS branding), tactical pants, work dungarees (industrial and fire-retardant), aprons, bib/overalls (light and heavy duty), robes - Embroidery services for logos and EVS branding - Delivery of completed uniforms - OEMs and Vendors: - No specific OEMs or brands are named; vendors must provide manufacturer authorization if not the OEM - Unique/Notable Requirements: - Buy American Act applies; vendors must submit a Buy American Certificate - Products strongly encouraged to be manufactured in the U.S. - Detailed specifications for sizes, colors, and logo placement - Freight included in the price of the first line item - Small business set-aside under NAICS code 315210 - Delivery must include completed embroidery - Attachments provide detailed line item breakdowns by department, color, and branding requirements.

Description

Request for Quote (RFQ) #: VA Staff Uniform Clothing with Embroidered Logo (36C25926Q0756) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm MST, August 28th, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, September 9th, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0756. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 315210 with a business size standard of 750 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items; See attached spreadsheet Uniform Line Items for full list of clothing items, quantities, sizes, colors, and if logo is needed. Offerors may use the attached spreadsheet to build their quotes and provide the document as part of their quote package if preferred. 26 line items (#0001-0026) totaling 3,388 articles of clothing needed for this requirement Line Item Description Qty Unit of Measure Unit Price Total Price 0001 Short-sleeve t-shirts 91 EA $ $ 0002 Short-sleeve t-shirts 77 EA $ $ 0003 Short-sleeve t-shirts 49 EA $ $ 0004 Long-sleeve t-shirts (UV) 98 EA $ $ 0005 Long-sleeve t-shirts (regular) 120 EA $ $ <!-- Additional line items omitted for brevity --> Description of Requirements for the items/Services to be acquired: Buy American: Vendors are STRONGLY encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. The Buy American Act (BAA) applies to this requirement NOT Trade Agreements Act (TAA) due to this requirement being set-aside for small businesses. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote to verify the Country of Origin (COO) of products included in their quote. FOB shall be destination: items shall be delivered with embroidery completed. Freight shall be added to the price of CLIN 0001 and not be its own line item. Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote. Quotes shall annotate the expected date of delivery to the specified location. Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). Failure to meet the salient characteristics ATTACHED will result in the offeror's quote not being considered for award. Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror's quote not being considered for award. SALIENT CHARACTERISTICS: See attached document Salient Characteristics for details on each line item as well as the embroidery information. Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/: at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; and (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the "equal" products, including "equal" products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Delivery Lead Time The offeror shall state the required number of calendar days to deliver the item, to include embroidery of specified items. Volume IV - Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate or provide a document that specifies the Country of Origin (Manufacture) for EACH line item. Volume V - Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Technical capability or quality of the item offered to meet the Government requirement Price Delivery Lead Time Submission of Buy American Certificate Submission of Authorized Distributor Letter Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Delivery Lead Time: The Government will evaluate delivery lead time in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government. Submission of completed Buy American Certificate: The Government will evaluate the information provided in the completed Buy American Certificate for compliance with FAR Part 25. Priority may be given to products ALL manufactured domestically in the U.S. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.222-90 Addressing DEI Discrimination by Federal Contractors: Addressing DEI Discrimination by Federal Contractors (Deviation DATE). Definitions and obligations are detailed in the clause. Buy American 52.225-1 Buy American (OCT 2022): Definitions and requirements for domestic end products, components, critical components, and foreign end products are detailed in the clause. Alternate I (OCT 2022): Modifies the definition of domestic end product regarding the percentage of components mined, produced, or manufactured in the United States. (End of Clause) 52.225-2 Buy American Certificate (OCT 2022) The Offeror certifies that each end product, except those listed in paragraph (b), is a domestic end product and that each domestic end product listed in paragraph (c) contains a critical component. The Offeror shall list foreign end products, their country of origin, and whether they exceed 65% domestic content. Strongly recommend listing USA if item is domestic to ensure clarity of COO. Evaluation of Offers The Government will evaluate offers in accordance with policies and procedures of part 25 of the Federal Acquisition Regulation. Provisions and Clauses VAAR clauses incorporated by reference include: VAAR 852.203-70, 852.232-72, 852.246-71, 852.222-71, 852.233-70, 852.233-71, 852.204-70, 852.204-72, 852.229-3, 852.229-11, 852.240-90, 852.240-92, 852.240-93, and others as listed. Submission Due Date Offers are due to stephanie.cahill@va.gov by 12:00pm MST, September 9th, 2026. Contact for Information Stephanie Cahill Email: Stephanie.Cahill@va.gov

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