NYC Passport #85726B0069

NYC seeks digital mail machines, rentals, maintenance, and supplies for municipal operations

The City of New York is seeking bids for a five-year contract to supply digital mail machines and related services for municipal operations. - Government Buyer: - Department of Citywide Administrative Services (DCAS), Division of Municipal Supply Services - Products Requested: - Digital mail systems in multiple classes: - Low volume (20 pieces per minute): 10 units - Low/intermediate volume (40-80 pieces per minute): 10 units - Postage meter rentals for each machine class (360 units per class, 36-month rental periods) - Maintenance services for each machine class (240 units per class, covering years two, three, and beyond) - Consumables and accessories for each machine class (1,000 units per class, minimum percentage discount required) - Services Requested: - On-site maintenance (all parts and labor) for mail systems after warranty period - Training for City personnel on equipment use - Unique/Notable Requirements: - Equipment must comply with USPS standards and NYC regulations - Manufacturer warranties required - Maintenance must restore equipment to manufacturer's operating specifications - Rental agreements begin at installation and may be cancelled if funds are unavailable - Strict compliance with bid submission procedures; no exceptions to contract terms - OEMs and Vendors: - No specific OEMs or part numbers are named, but well-known manufacturers in this space include Pitney Bowes, Quadient (formerly Neopost), and FP Mailing Solutions - Estimated Contract Value: - $6,500,000 - Period of Performance: - Five-year contract term, with maintenance continuation for up to eight years

Description

This solicitation is for a contract to provide the City of New York with digital mail machines and related products and services. The contract is managed by the DCAS Division of Municipal Supply Service. The estimated procurement value is $6,500,000 with an anticipated contract period from December 16, 2026, to December 15, 2031. Vendors must submit proposals through the City's PASSPort system by September 23, 2026.

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