San Mateo County Community College District Planet bids #RFP 87029

Room & Space Scheduling Software Solution and Implementation for San Mateo County Community College District

San Mateo County Community College District (SMCCCD) is seeking proposals for a comprehensive Room and Space Scheduling Software solution to centralize facility management across its three colleges and District Office. - Government Buyer: - San Mateo County Community College District, Department of General Services - OEMs and Vendors Mentioned: - Coursedog, Inc. - Univerus - SEAtS - Ad Astra (legacy system) - CDW Government LLC - Floral Park Consulting LLC - Maverick Networks - Shay Enterprise - Products/Services Requested: - Room & Space Scheduling Software (base acquisition) - Optional system features and modules - Servers (if hosted on premises) - Hosting services (annual, if SaaS) - Custom programming for local modifications and third-party integration - Implementation/configuration services - Integration with Ellucian Banner - Data migration from legacy systems (including Ad Astra) - Testing, training, documentation, and ongoing technical support - Unique/Notable Requirements: - Solution must support both hosted (SaaS) and on-premises models - Integration with District systems (e.g., Banner) - Custom programming for local modifications - Detailed cost proposal required, including pricing methods and ongoing costs - Support for self-booking, workflow configuration, contract generation, billing, reporting, and analytics - Multi-year contract with optional renewals - Migration from legacy scheduling platforms

Description

The San Mateo County Community College District is seeking a qualified firm to provide and implement a comprehensive Room and Space Scheduling Software solution. This solution will support scheduling, management, and utilization of classrooms, meeting rooms, event spaces, and other facilities across its three colleges and District Office. The project includes software implementation and professional services such as project management, system configuration, data migration, integration, user training, testing, documentation, and ongoing support. The District aims to improve operational efficiency and coordination among departments with a reliable and future-ready system.

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