SAM #36C24426Q0911

Preventative Maintenance Services for DI Water System at Erie VAMC

The Department of Veterans Affairs, Network Contracting Office 4 at Erie VAMC, is seeking preventative maintenance services for its Deionized (DI) Water System supporting the Sterile Processing Service. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 4, Regional Procurement Office East, Erie Veterans Affairs Medical Center - OEMs and Vendors: - No specific OEMs or manufacturers are named; DI tank types referenced include SDI Mixbed, SDI REACT Carbon, SDI Anion1, and SDI Cation - Products/Services Requested: - Preventative maintenance for DI/RO SPS Water System - Regenerated 3.6 CF DI tanks (SDI Mixbed, SDI REACT Carbon, SDI Anion1, SDI Cation) - Annual UV bulb replacement - Annual or as-needed carbon tank reload/recharge - Semi-annual or as-needed 0.2 micron filter replacement - Annual or as-needed system sanitization/flushing (ozone or VA-approved method) - Annual resistivity meter calibration - Emergency service response (24/7/365, within 6-8 hours) - Tank exchange service (within 5 business days; regenerated tanks returned within 10 working days) - Startup and operational training for VA staff - Unique/Notable Requirements: - Contractor must ensure continuous DI water supply during maintenance - Emergency response required within 6-8 hours, 24/7/365 - DI tanks must meet 3.6 CF specification and be installed by contractor personnel - SDVOSB/VOSB firms must provide VetCert certification - All vendors must be registered in SAM - Preventive maintenance required at least twice per year or per manufacturer recommendations

Description

The Department of Veterans Affairs, Erie VAMC has a requirement for Preventative Maintenance of the DI Water System. Potential Sources shall respond with their ability to provide these services as outlined in the SOW.

The purpose of this Sources Sought is to seek capable and responsible sources interested in providing this service. This is not a solicitation but rather a Request for Information (RFI/Sources Sought) in which the data collected will be used for market research purposes only. Quotes are not requested and will not be accepted at the time of this notice.

Responding as an interested party does not constitute your company as a source. The respondents must provide the Company s capability to meet this requirement and any pertinent information which demonstrates the company s ability to meet the above requirements.

Responses will assist the Government with developing its acquisition strategy to include socioeconomic set-asides.

The Government will not accept questions at this time, however, if ambiguities are identified or clarification is needed to the draft SOW, please include those comments with your response.

While SDVOSB/VOSB contractors are preferred, all capable contractors are welcome to respond to this Sources Sought notice.

All SDVOSB and VOSB firms that respond must include proof of VetCert certification by the SBA (Veteran Small Business Certification (sba.gov)).

For GSA Federal Supply Schedule contracts that are within scope of this effort, please identify the contract number.

All interested parties must be registered with System for Award Management (SAM) at https://www.sam.gov in order to be eligible for award of Government contracts and provide the following: 1. Company name 2. SAM UEI number 3. Company s address, 4. Point of Contact information (i.e. title, phone number and email address)

The North American Industry Classification System (NAICS) code being considered for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the Product Service Code (PSC) is J046 Maintenance, Repair, and Rebuilding of Equipment Water Purification and Sewage Treatment Equipment. The Small Business Size Standard is $12.5 Million.

All responses shall be submitted in writing via email no later than 1:00pm (EST) August 25, 2026, to Lakeisiha Davenport at Lakeisiha.Davenport@va.gov.

Facsimile or telephonic responses will not be accepted.

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