Illinois BidBuy #27-586SBE-FINAN-B-53769

ISBE seeks venue, catering, lodging, AV, and transportation for FY27 Teacher of the Year Awards Banquet

The Illinois State Board of Education (ISBE) is seeking comprehensive event services for the FY27 Those Who Excel & Teacher of the Year Awards Banquet. - Venue and conference space rental within or near a hotel in Central Illinois (preferred cities: Bloomington, Normal, Peoria, Champaign, Springfield) - Banquet/conference room rental fees are waived if catering minimums are met - Audiovisual equipment required: - Flying projectors, screens, microphones, video switcher, audio mixer, laptops, video camera, risers, walkie talkies, and room PA system - Catering services for a dinner banquet: - Plated meals, vegetarian and gluten-free options, student and staff/volunteer meals, cash bar, soda/water bottle bar - Expected guest count: 700-1050 - Lodging arrangements: - Room block of 230 rooms, including 30 rooms for ISBE staff charged to the master account - Complimentary parking for ISBE staff or volunteers staying at the hotel - Transportation arrangements added to scope in latest notice - Vendors must be onsite for setup and throughout the event - No specific OEMs or vendors are named; all qualified providers are encouraged to respond

Description

This solicitation is for the FY27 Teacher of the Year Awards Banquet, including conference space, audiovisual equipment, catering, lodging, and transportation arrangements. The event requires conference space within or near a hotel in Central Illinois, audiovisual equipment such as projectors and microphones, catering for 700-1050 guests with various meal options, lodging with a room block of 230 rooms, and complimentary parking for staff or volunteers. The preferred locations for the event are Bloomington, Normal, Peoria, Champaign, and Springfield. The vendor must be onsite for setup and the duration of the event.

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