SAM #36C26026R0102

Pharmacy Cache HVAC System Repair and Grease Trap Replacement at Mann-Grandstaff VA Medical Center

This opportunity is for the repair and upgrade of the Pharmacy Cache HVAC system and grease trap replacement at the Mann-Grandstaff VA Medical Center in Spokane, WA. - Government Buyer: - Department of Veterans Affairs, Mann-Grandstaff VA Medical Center - NCO 20 Network Contracting Office - Veterans Health Administration - Scope of Work: - Repair and replacement of the Pharmacy Cache HVAC system to meet humidity, temperature, and ventilation requirements - Replacement of grease traps - Removal and disposal of existing through-wall air conditioning equipment - Installation of a new 30-space, 100-amp 3-phase subpanel with bolt-on breakers - Installation of a fully integrated HVAC system - Installation of a stand-alone humidifier (Aprilaire 865 or similar) - Full integration with the campus Building Management System (BMS), specifically Schneider control system - Electrical installations, including panelboards, wiring, grounding, and surge protection - Compliance with ASHRAE, NFPA, NEC, UL, SMACNA, and other relevant standards - Provision of commissioning, startup, operational verification, as-built drawings, equipment specifications, BMS configuration documentation, O&M manual, and warranty documents - One-year warranty for materials and installation - Field verification of all equipment, parts, and materials - OEMs and Vendors: - Aprilaire (for humidifier) - Schneider Electric (for BMS integration) - Products/Services Requested: - Air-source unitary heat pumps (Fed Spec A-A-50502, Energy Star, ASHRAE compliant) - BACnet-compliant direct-digital control (DDC) systems - Refrigerant piping, HVAC ducts and casings - Stand-alone humidifier (Aprilaire 865 or similar) - Electrical installations (panelboards, wiring, surge protection) - Grease trap replacement - Professional construction services - Unique/Notable Requirements: - Integration with existing campus BMS (Schneider system) - Compliance with multiple technical and safety standards - SDVOSB set-aside under NAICS 238220 - Completion required within 60 calendar days after contract award - Emphasis on technical approach and past performance in evaluation - Field verification and documentation deliverables required

Description

Combined Synopsis/Solicitation Notice  This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Overhaul 15 Procedures. Solicitation 36C26026R0102 is issued as a request for Proposal. This announcement constitutes the only solicitation; offers are being requested. This solicitation is issued as open market, unrestricted. The North American Industry Classification Code (NAICS) used for this requirement is 238220, Plumbing, Heating, and Air Conditioning Contractors. DESCRIPTION: The Department of Veterans Affairs, Mann-Grandstaff VA Medical Center in Spokane, WA has a requirement for a Contractor to provide grease traps replacement. The repair the Pharmacy Cache HVAC system to ensure required humidity, temperature control, and ventilation requirements are met while providing Building Management System (BMS) control to existing campus system. The contractor shall provide all supervision, labor, tools, materials, equipment, installation, training, commissioning documentation, O&M documentation, and one-year warranty of materials and installation. Contractor shall do a field verification to ensure all equipment, parts and materials are identified and verify all existing conditions. A site visit will be conducted for this requirement on August 27, 2026, at the Mann-Grandstaff VA Medical Center Campus from 10:00 AM PST to 11:00 AM PST. Please see solicitation for more information on site visit instructions. TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their offers. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal.  Questions: Any questions pertaining to this requirement must be emailed to quyen.mai@va.gov and dennis.einarson@va.gov no later than September 2, 2026, at 10:00 AM PST, include Solicitation 36C26026R0102 in the subject line of the email to ensure timely review and response. No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation. Telephonic questions will not be accepted. DEADLINE: All offers/quotes must be submitted in a single email to quyen.mai@va.gov and dennis.einarson@va.gov received no later than September 14, 2026 at 10:00 AM PST, include Solicitation number 36C26026R0102 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) and all attachments for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting offers.

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