SAM #W50S8U-26-R-A014

Tulsa Air National Guard Base HVAC Replacement and Repair (York & Carrier Equipment)

The Tulsa Air National Guard Base is seeking a contractor for comprehensive HVAC replacement and repair services across multiple buildings. - Government Buyer: - Air National Guard, Tulsa Air National Guard Base - U.S. Air Force, 138 Civil Engineering CES CEO (Contact: Hassan Bakhshandeh) - OEMs and Vendors: - York (manufacturer of air-cooled scroll chiller and compressor) - Carrier (manufacturer of rooftop HVAC units) - Products Requested: - Building 230: Multi-stage 4-ton HVAC system with dehumidification/humidification modes (replacement of 1.5-ton system) - Building 020: Chiller replacement (part number YCALoo64EB17XCBSDTXA or equivalent) - Building 240: Compressor replacement for York chiller (part number YCAL0064EB17XCBSDTXAXXRLXXXX44SX1XXXXXXXSAXXXXX5XXXXXNB1AXXX) - Building 402: Two rooftop unit replacements (Carrier, part number 48TCED12A2A5A0A0A0A0) - Quantities: - 1 multi-stage HVAC system (Building 230) - 1 chiller (Building 020) - 1 compressor (Building 240) - 2 rooftop units (Building 402) - Unique/Notable Requirements: - Contractor must handle removal, installation, connection to building automation system (BAS), testing, and commissioning - Environmental compliance and security access (REAL ID, DBIDS background check) - Documentation and adherence to firm fixed price contract - Optional CLINs for additional HVAC equipment replacements - Work hours: Monday–Thursday, 7:00 AM–5:30 PM - Completion required within 180 days after award, with delivery requested by contract end date

Description

The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide.  This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North  American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.   The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide  all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

SITE VISIT: Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT. Commercial Inspection Facility 4408 N. Mingo Road Tulsa, OK 74116 All visitors will require a REAL ID to gain access to the installation. All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:  Sponsor Information: Amanda Lonsdale Email: 138.FW.MSC@us.af.mil Phone: 918-833-7250 Site: Tulsa Air National Guard Base, OK The site visit is not required to submit a proposal, but is highly encouraged.

REQUESTS FOR INFORMATION: All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil. Proposal Submission Information: The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation. 

EVALUATION OF RESPONSES / FACTORS: Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation  procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award  Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil. The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in  accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as  Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price  (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.

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