SAM #36C26327Q0001

Solicitation for Document Shredding and Disposal Services at Black Hills VA Health Care System

The Department of Veterans Affairs Network Contracting Office 23 is seeking commercial document destruction and disposal services for the Black Hills VA Health Care System across three campuses in South Dakota. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 23 - Black Hills VA Health Care System (Fort Meade, Hot Springs, Rapid City CBOC) - Services Requested: - Weekly shredding and secure disposal of sensitive documents and materials - Provision of secure containers for collection - Compliance with VA Directive 6371 and federal records management laws - Issuance of Certificates of Destruction for each service - Records management training, information security compliance, background investigations, and privacy act compliance for contractor employees - Quantities: - Estimated annual shredding: 49,000 lbs (Fort Meade), 24,200 lbs (Hot Springs), 5,900 lbs (Rapid City CBOC) - Services required for each campus annually, with option periods for up to 5 years - Unique/Notable Requirements: - Firm fixed price IDIQ contract with a $340,000 ceiling and $1,000 minimum guarantee - Strict adherence to federal records management, privacy, and information security regulations - Contractor must provide immediate notification of any unauthorized disclosures - All data and records produced are owned by the VA - Option to extend services for up to 6 months beyond the last option period - No specific OEMs or product part numbers are mentioned; focus is on service delivery and compliance.

Description

This is the notice of the publication of the Black Hills VA Health Care System document destruction Solicitation (Solicitation #: 36C26327Q0001).

The question deadline is 08/28/2026, 17:00 Central Time. The offer deadline is 09/04/2026, 17:00 Central Time.

See solicitation addendum to instructions for offerors for site visit details.

Read all of the directions very carefully and make sure to follow them.  Make sure to pay extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for offer submission instructions.

Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out of date forms or information

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