SAM #36C26326Q1043

Comprehensive Maintenance Services for GE Healthcare Anesthesia Units and Airway Monitors at Omaha VA Medical Center

The Department of Veterans Affairs, Network Contracting Office 23, is seeking a contractor for comprehensive maintenance services at the Omaha VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 23, Omaha VA Medical Center - OEMs and Vendors: - GE Healthcare (including Ohmeda) - Products/Services Requested: - Maintenance for 16 GE Healthcare/Ohmeda anesthesia units (including Aestiva MRI and Aisys CS2 models) - Maintenance for 16 compact airway monitors (with E-SCAIO-00 Gas Modules) - Full-service agreement covering: - Minimum two preventive maintenance inspections per year - OEM parts replacement (no used parts permitted) - Trace gas testing - Software updates - Access to GE Healthcare maintenance bulletins - Repairs as needed - Unique/Notable Requirements: - Strict adherence to OEM specifications and service manuals - All replacement parts must be original GE Healthcare (OEM) - Contractor must respond to service calls within 24 hours - Compliance with FDA 510K approval - Security and privacy requirements for electronic patient health information - Detailed reporting and documentation procedures - Base period of one year, with four option years for extension

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY The purpose of this Sources Sought is to conduct market research to procure and implement a Full Service agreement on 16 GE/OHMEDA Anesthesia units and 16 compact airway monitors located at the Omaha VA, along with trace gas testing. Service agreement must provide a minimum of 2 scheduled preventive maintenance (PM) inspections to include parts replacement as described in the original manufacturer’s service manual for the covered model. The base coverage period is from 1 Nov 2026 to 31 Oct 2027, with 4 option years. Work includes, but is not limited to, periodically performing preventive maintenance, thoroughly inspecting and testing the GE Ohmeda anesthesia units at Omaha, making adjustments, effecting repairs, replacing parts, and keeping existing system software current with manufacturer’s recommendations. Semi-annual PMs are due in Nov and May of each year. PMs should normally be scheduled off-hours or as convenient to the surgery/anesthesia managers at the Omaha VA, so as not to interrupt patient care. The contractor must have access to all GE Healthcare maintenance bulletins and maintain the unit to meet Food and Drug Administration’s approval under 510K. The medical equipment covered by this contract may contain electronic patient health information (EPHI). The vendor shall not remove, copy, or delete any of the EPHI. If a computer hard drive needs to be replaced, the old hard drive must be turned in to biomedical engineering for destruction. The vendor will not receive compensation for the hard drive. This notice serves to survey the market to ascertain whether sources are capable of providing the requested supply/services. This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Please review the DRAFT Statement of Work (SOW) to compare your supply/service to what is requested. Complete the line-items below and submit any documentation supporting your product/service for consideration. Network Contracting Office 23 (NCO 23) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 811210 - Electronic and Precision Equipment Repair and Maintenance. The Small Business Administration (SBA) Size Standard for this request is $34M. This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (such as Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 332311. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After review of responses, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement to be awarded the contract. INSTRUCTIONS: RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION: Primary Information: Company Name Point of Contact (POC) name Email address Phone number Unique Entity ID No. listed in the System of Awards Management (SAM) Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for NAICS 811210 Please indicate whether you hold a GSA Federal-Supply Schedule or Indefinite Delivery/Indefinite Quantity (IDIQ) contract that covers this request. If so, provide the Schedule contract number. Must have an Authorized Distributor Letter issued from the manufacturer if not the manufacturer. The attached SOW is a draft and is NOT finalized. If any portions are unclear, prohibited, or you are unsure about the draft description of the requirement, please list your comments and/or concerns in your response so they can be addressed. Response is due by 09/01/2026, at 1300 Central Standard Time. Submit responses via email to Ms. Mariah Delaney, Contract Specialist, at mariah.delaney-mack@va.gov. Include "Anesthesia Unit Equipment Maintenance Services" in the subject line. This notice is to assist the Department of Veterans Affairs in determining qualified sources only. Issuance of this notice does not constitute any obligation on the part of the Government to procure these supplies/services, or to issue a solicitation, nor to notify respondents of the results. No solicitation documents exist at this time; however, if the acquisition strategy shows GSA as a viable option, the RFQ will be posted to GSA eBuy where only firms with a current GSA Schedule with the applicable SIN can respond. The VA is neither seeking nor accepting quotes at this time. Proprietary information should be clearly marked. The U.S. Government will not pay for any costs incurred in response to this notice.

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