SAM #15B11026Q00000011

Solicitation for Meat, Dairy, Dry Goods, and Kosher Food Products for FCI Manchester

FCI Manchester, a facility under the Federal Bureau of Prisons, is seeking fixed-price quotes from small businesses for a wide range of food products to supply its inmate population. - Government Buyer: - Federal Bureau of Prisons, FCI Manchester (U.S. Department of Justice) - Products Requested: - Meats: beef patties (6,000 lbs), ground beef (13,000 lbs), roast beef (6,000 lbs), chicken leg quarters (16,000 lbs), chicken patties (9,000 lbs), boneless/skinless chicken (15,000 lbs), fish fillets (5,000 lbs), turkey roast (8,000 lbs) - Dairy: butter (10,800 units), mozzarella cheese (60 lbs) - Plant-based: tofu (2,250 lbs) - Dry goods: beans (various types, total over 400 bags), oatmeal (100 bags), rice (200 bags), sugar (750 lbs) - Canned vegetables: beets, carrots, corn, green beans, mixed vegetables, peas, spinach, tomatoes (multiple cases) - Sauces: catsup, soy sauce, Worcestershire, pickle relish - Cereals: bran flakes (100 cases), kosher bran flakes (2,400 units) - Other: coffee (25 cases), taco shells (40,000 units), tortilla chips (600 lbs), flour tortillas (15,840 units), jelly (298,014 units), kosher peanut butter (50 cases), non-fat dry milk (50 bags), pasta (elbow macaroni and spaghetti, 150 cases each), kosher sardines (20 packs) - Notable Requirements: - Products must meet USDA and quality standards, including kosher and labeling requirements - Delivery required within 30 days after receipt of order to FCI Manchester, KY - Vendors must demonstrate a history of timely and complete deliveries - Multiple awards possible based on line item pricing - OEMs and Vendors: - No specific OEMs or brand names are mentioned; products must comply with federal and USDA standards - Quantities and part numbers: - Detailed quantities provided for each item; part numbers are not specified - Unique Requirements: - Kosher certification required for certain items (e.g., kosher peanut butter, kosher sardines, kosher bran flakes) - All products must be labeled with production dates and meet age requirements (e.g., beef products must be 6 months or younger upon delivery) - Packaging and labeling standards specified for many items

Description

U.S. Department of JusticeFederal Correctional Institute, Manchester

August 19, 2026

(i)  This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)  The solicitation number is 15B11026Q00000011.  This solicitation is issued as a Request for Quote (RFQ).  Please read it in its entirety.

(iii)  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

(iv)  The NAICS for this requirement is 311999 with a small business size standard of 700 employees. This is a total small business set-aside.

(v)  The following items are required See attached requirements worksheets

(vi)  The following items are required See attached requirements worksheets

(vii)  TERMS OF DELIVERY ARE F.O.B. DESTINATION TO: FCI Manchester805 Fox Hollow Rd. Manchester, KY 40962 The date of delivery is 30 days after receipt of order.  See delivery schedule.Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.  Food is a vital part of the orderly running of the operation of a Federal Prison.  In accordance with FAR 13.004 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

(viii)  FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

(ix)  FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.  Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable; Past Performance – This evaluation factor is a Go/No Go evaluation. The Government will evaluate past performance based on the following criteria. Any documented instances of late deliveries or missing items, as well as discussions with other Contracting Officers (COs) about past performance, will be factored into the evaluation process.The evaluation of past performance will be a Go/No-Go determination as follows: Timeliness: The contractor must have a documented history of on-time deliveries. Documentation of late deliveries, including CPARS reports and communications with other COs from previous contracts, will be considered. If there are substantial delays, the contractor will be deemed a "No-Go." Completed Orders with No Missing Items: The contractor must have consistently delivered complete orders, with no missing or incorrect items. Discussions with other COs and documented customer complaints or returns due to missing items will be taken into account. If there is a pattern of missing items from past contracts, the contractor will be deemed a "No-Go."

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order. Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

(x)  52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025), is applicable to this acquisition.

(xi)  FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.

(xii)  52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025), applies to this acquisition. X (4)52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a). X (5)52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note). X (9)52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328). X (12)52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note). X (18) (i)52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644). X (26) (i)52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)). X (31)52.222-3, Convict Labor (Jun 2003) (E.O.11755). X (32)52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025) (E O. 13126). X (36)(i)52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793). X (39)(i)52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627). X (48)(i)52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83). X (55)52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) ( E.O. 13513). X (59)52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) ( 31 U.S.C. 3332). X (61)52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332). X (9)52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xiii)  The selected Quoter must comply with the additional contract clauses and provisions 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Charles Coushaine, Contract Specialist, by email to ccoushaine@bop.gov.

(xiv)  Not applicable to this solicitation.

(xv)  The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on September 3rd, 2026

(xvi)  Vendors shall submit quotes only to: Andre Cawood, Contracting Officer, Email: akcawood@bop.gov 

No fax, hand delivered, or mail-in quotes will be accepted.  Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close.

Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

***Question Submission:  Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond.  Questions must be submitted by email only, no phone calls please.

The email addresses to send questions to are: Andre Cawood, Contracting Officer, Email: akcawood@bop.gov 

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include: 52.222-25, Affirmative Action Compliance, and 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d). Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

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