SAM #36C26027Q0023

VA Portland Healthcare System Solicitation for Physician Scheduling Software (Amion or Equal)

This opportunity is for physician scheduling software for the VA Portland Healthcare System, managed by the Department of Veterans Affairs, Network Contracting Office 20. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 20 (V4CONT), VA Portland Healthcare System - OEMs and Vendors: - Amion Enterprises (brand name or equal requested) - Products/Services Requested: - 45 annual subscription licenses for web-based on-call and physician scheduling software (brand name or equal to Amion) - Training for schedulers, switchboard operators, provider super users, and site administrators - 24/7 technical support for server crashes and schedule-level outages - Business-day support for technical issues affecting individual providers - Hosting and integration with Oregon Health and Science University (OHSU) systems - Unique/Notable Requirements: - Solution must be web-based and support integration with OHSU systems - Includes remote live training and comprehensive technical support - Brand name or equal to Amion is specified, allowing for equivalent solutions - Firm-fixed price contract with a base year and two option years - 45 licenses required for clinical services at VA Portland Healthcare System

Description

This is a combined synopsis/solicitation for commercial products and commercial services as prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.212(b)(1), as supplemented in the attached Request for Quotation (RFQ). This announcement constitutes the only solicitation. A firm-fixed price purchase order is anticipated. RFO 12, Acquisition of Commercial Products and Commercial Services will be used. This announcement constitutes the only solicitation. The solicitation number is 3626027Q0023 and is attached. This solicitation is unrestricted. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, with a small business size standard of $34 Million. VA Portland Healthcare System, 3710 SW U.S. Veterans Hospital Road, Portland, OR 97239-2964 is seeking physician scheduling software brand name or equal to Amion in accordance with Section B.2, Price/Cost Schedule and Section, D.1, Statement of Work. The period of performance will be a base plus two option years Base: 10/01/2026 - 09/30/2027 Option Year 1: 10/01/2027 - 09/30/2028 Option Year 2: 10/01/2028 - 09/30/2029 Award will be based upon the evaluation factors listed in Section E of the attached RFQ. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. Offers must be emailed to Jennifer Robles jennifer.robles1@va.gov and received no later than 1:00 PM Mountain on 09/02/2026. Questions to this solicitation shall be submitted via electronic mail to the Contracting Officer Jennifer Robles (jennifer.robles1@va.gov). Questions shall be accepted until 1:00 PM Mountain on 08/26/2026. The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant will be answered. Responses to questions will be provided in one consolidated response as amendment to the solicitation RFQ that will be made available to all potential Offerors. Telephonic inquiries will not be responded to. No late quotations will be accepted.

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