Minnesota Supplier Systems #2000018489

Minnesota statewide rental of winter heavy equipment for MnDOT snow and ice operations

Minnesota is seeking statewide rental of winter heavy equipment to support MnDOT snow and ice operations. - Government Buyer: - Minnesota Department of Administration, Office of State Procurement (Karen McIntyre, buyer) - Minnesota Department of Transportation (MnDOT) - OEMs and Vendors: - John Deere (primary referenced OEM) - Caterpillar (CAT) (referenced for equivalent specifications) - Products/Services Requested: - Motor graders, wheel loaders, and dozers for winter maintenance - John Deere models: 872GP, 772GP, 644P, 624P, 544P, 544G, 524P, 444P, 344P, 324P, 700L, 750L - Caterpillar equivalents: CAT 930/938 (wheel loaders), CAT 914 (wheel loader), CAT D4/D5 (dozers) - Attachments: snow wings, radial snow tires, plow controls, high lift configurations, wide tracks for snow - Quantities: Ranging from 1 to 9 units per district, with hourly rental rates specified - Unique/Notable Requirements: - Equipment must meet specific operating weight, horsepower, and attachment standards - OEMs and authorized dealers must provide proof of certification - Used equipment may be offered if it meets hour and condition requirements - Compliance with Minnesota accessibility standards, workforce and equal pay certification - Prompt payment discount options - Small business and diversity participation encouraged - Delivery and pickup locations vary by district - Responses must be submitted electronically via the SWIFT Supplier Portal - Estimated Contract Value: - Annual value estimated between $400,000 and $500,000 - Period of Performance: - Seasonal rental terms typically December through April, with initial contract anticipated for 2025-2026 and 2026-2028, plus option to extend up to 36 months

Description

This solicitation is a formal Request for Proposal (RFP) issued by the State of Minnesota for the rental of heavy commercial industrial on-road and off-road maintenance equipment, including loaders, dozers, and motor graders, for the winter season. The equipment will be rented statewide to support the Minnesota Department of Transportation (MnDOT) during critical snow and ice events. The contract term is anticipated from October 1, 2026, through September 30, 2028, with an option to extend up to 36 additional months. The estimated annual contract value ranges from $400,000 to $500,000. A pre-proposal meeting is scheduled for August 6, 2026, and all proposals must be submitted electronically via the SWIFT Supplier Portal by August 27, 2026.

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