United Independent School District Ionwave #RFPC 2026-023 Addendum 3

UISD seeks vendors for district-wide creative, event, and entertainment services pool

United Independent School District (UISD) in Laredo, Texas is seeking qualified vendors to join a pool of approved providers for district-wide creative and event services. - Government Buyer: - United Independent School District (UISD), Laredo, Texas - Scope of Services: - Custom apparel production including design, digitizing, screen printing, embroidery, heat transfers, and specialty spirit wear - Event decoration services such as centerpieces, backdrops, balloon art, furniture and prop rentals - Event planning and on-site coordination for district and campus events - Entertainment services including DJs, MCs, interactive performers (LED robot dancers, clowns, magicians, big heads/cabezones) - Photography and videography services for school events, portraits, and yearbook coverage - Lighting systems and special effect lighting (fog machines, disco balls, laser lights, strobe lighting, LED dance floors) - Requirements: - Vendors must submit detailed service descriptions, pricing, references, and proof of insurance - Personnel with direct student contact must undergo background checks and fingerprinting - Compliance with district branding, event guidelines, and insurance thresholds based on contract value and service type - Contract Structure: - Three-year term with continuous proposal submissions and quarterly board approval cycles - Non-exclusive, performance-based contract; being awarded does not guarantee work but qualifies vendors for as-needed assignments - No specific OEMs or named vendors; opportunity is open to all qualified providers meeting district requirements

Description

The United Independent School District is soliciting proposals from qualified vendors to provide district-wide services including custom apparel production, decoration services, entertainment services, and photography services. The solicitation aims to establish a pool of approved vendors to meet ongoing needs for event planning, creative services, and related activities. Vendors must submit detailed proposals including company information, service descriptions, pricing, and insurance compliance. The contract is a continuous request for proposal with quarterly board approval cycles through May 1, 2029.

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