SAM #36C261-27-AP-0240

Maintenance and Repair Services for Terumo System 1 Heart-Lung Bypass Devices at VA San Francisco Medical Center

This opportunity is for maintenance and repair services of Terumo System 1 Heart-Lung Bypass devices at the VA San Francisco Medical Center and its regional clinics. - Government Buyer: - Department of Veterans Affairs - Veterans Affairs Medical Center (VAMC), San Francisco - OEM Highlight: - Terumo Cardiovascular Systems is the manufacturer of the System 1 Heart-Lung Bypass devices - Vendors: - Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) verified in the SBA VetCert portal - Products/Services Requested: - Maintenance and repair for two Terumo System 1 Heart-Lung Bypass devices (Serial Numbers 3060, 3061) - Scheduled preventive maintenance: cleaning, calibration, lubrication, testing, parts replacement, and documentation per OEM standards - Emergency repair services: unscheduled repairs, calibration, OEM parts replacement, on-site response within 2 business days, 24-hour phone support - Routine software updates, firmware upgrades, hardware upkeep for passive RTLS sensors, tags, and tracking systems - Unique/Notable Requirements: - Minimum 97% operational uptime for devices - 24/5 coverage with 24-hour phone support - Personnel must be manufacturer-certified Field Service Engineers with at least two years of experience - Strict compliance with VA information security, network connectivity, and patient safety privacy mandates - All parts used must be OEM (Terumo) parts - Detailed documentation of all services performed - No access to VA sensitive information or PHI/PII is involved

Description

Title: This procurement is for the repair and maintenance of (2) Terumo System 1 Heart-Lung Bypass devices. Department of Veterans Affairs, VISN 21, San Francisco Medical Center

1. INTRODUCTION The Department of Veterans Affairs (VA), Network Contracting Office 21 (NCO 21), is issuing this Sources Sought notice as a means of conducting market research to identify parties having an interest in, and the resources to support, a requirement for Terumo System 1 Heart-Lung Bypass devices Maintenance, VISN 21, San Francisco Medical Center.

The results of this market research will contribute to determining the method of procurement and identifying potential Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 (Electronics and Precision Equipment Repair), with a size standard of $34M Passive RTLS Maintenance, VISN 21 – San Francisco he Product Service Code (PSC) is J065 (Maintenance Repair) Terumo System 1 Heart-Lung Bypass devices Maintenance, VISN 21.

2. DISCLAIMER THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) OR QUOTE (RFQ). It does not constitute a solicitation and shall not be construed as a commitment by the Government. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement.

3. SCOPE OF REQUIREMENT / CAPABILITY REQUIREMENTS The contractor shall provide all maintenance and repairs to the Terumo System 1 Heart-Lung Bypass devices Maintenance, VISN 21, San Francisco Medical Center. Performance will occur for Station 662 at the Department of Veterans Affairs, VISN 21, San Francisco Medical Center, and its associated regional clinics under the VA San Francisco Healthcare System.

Key technical capability requirements include:

Provide routine software updates, firmware upgrades, and hardware upkeep for passive RTLS sensors, tags, and tracking systems. Ensure personnel hold valid manufacturer certifications required to work on specialized medical and enterprise logistics tracking components. Adhere strictly to VA information security, network connectivity, and patient safety privacy mandates Area Las Vegas - U.S. Department of Veterans Affairs.

4. CAPABILITY STATEMENT SUBMISSION REQUIREMENTS Interested firms are requested to submit a capability statement that directly addresses their ability to fulfill this requirement. Submissions must not exceed 5 pages and must include:

Company Information: Company Name, Address, Unique Entity ID (UEI) from SAM.gov, point of contact name, phone number, and email address. Socio-Economic Status: Explicitly state if your firm is a certified SDVOSB, VOSB, Small Business, or other classification. Vendors must be verified and visible in the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) portal to qualify for VA veteran set-asides. Technical Capabilities: A summary of technical capabilities and experiences demonstrating the ability to perform the scope outlined above. Past Performance: Provide a brief summary of at least two (2) similar logistics or tracking system maintenance contracts completed within the past three (3) years, including contract numbers, dollar values, and points of contact.

5. RESPONSE INSTRUCTIONS All responses to this Sources Sought notice must be submitted electronically via email to the primary point of contact listed below.

Submission Deadline: No later than 8/25/2026 at 12:00 PM EST. Subject Line Format: "Sources Sought Response – 36C261-27-AP-0240 - [Company Name]" repair and maintenance of Terumo System 1 Heart-Lung Bypass devices, VISN 21

6. GOVERNMENT CONTACT Contracting Specialist / Specialist: Robert Clark Email Address: Robert.clark4@va.gov  

View original listing