Springfield Public Schools Ionwave #27-017 Addendum 1

Springfield R-12 School District Telephone System Replacement RFP

Springfield R-12 School District is seeking proposals for a comprehensive new telephone system to replace its current infrastructure. - Government Buyer: - School District of Springfield R-12, Purchasing and Distribution Office - Contact: Michelle Bentley, CPPO, NIGP-CPP - OEMs and Vendors: - Current phone models are manufactured by NEC (NEC ITK 6D, NEC 8LCX, NEC ITK 24) - No specific vendors for new system named; solicitation is open to all qualified offerors - Products/Services Requested: - Replacement of 1929 classroom phones (NEC ITK 6D) - Replacement of 899 office phones (NEC 8LCX) - Replacement of 112 reception phones (NEC ITK 24) - Software and licensing for the new phone system - Training for district staff - Labor and installation for all phones - Unique/Notable Requirements: - Integration with Microsoft 365 A3 environment - Site visit required for proposers to assess current system - Detailed cost submissions including total cost of ownership for five years - Compliance with Missouri state employment laws, safety, and work authorization policies - Warranties required for all equipment and services - Strict adherence to submission protocols and completion of specific forms - Contract Details: - Three-year base period with two optional one-year renewals - Prices and discounts must remain firm throughout contract and renewal periods

Description

The School District of Springfield R-12 is requesting proposals from qualified offerors for telephone system services. Proposals must be submitted online via the e-bid system, and emailed or faxed copies will not be accepted. The solicitation includes a site visit to tour district buildings and understand the current phone system, followed by evaluations, presentations, and an intent to award. All correspondence through the e-bidding system will be part of the resulting agreement.

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