Missouri Springfield Civic Plus #016-2027RFP

Springfield, MO Seeks ACA Reporting Services for Employee Benefits Compliance

The City of Springfield, Missouri is seeking qualified firms to provide Affordable Care Act (ACA) Reporting Services for its Division of Purchases. - Government Buyer: - City of Springfield, Division of Purchases - Buyer: Denise Neuleib - Services Requested: - Comprehensive ACA reporting services, including creation and filing of 1095-C and 1094-C forms for approximately 3,000 employees - Use of data from the City's HRIS and third-party administrator Point C - Secure, HIPAA-compliant data handling - Timely electronic submission to the IRS - Administration of ACA compliance reporting: data aggregation, coverage code assignment, form generation, mailing, and IRS submission - Unique/Notable Requirements: - Compliance with Missouri state law for contracts over $5,000 (sworn affidavits, federal work authorization program enrollment) - Encouragement of DBE, MBE, and WBE enterprise participation - Electronic proposal submission only (no hand-delivered, faxed, or emailed submissions) - Contract term is one year with four optional one-year renewals - Key milestones: initial implementation, data uploads, IRS submission deadlines - OEMs and Vendors: - No specific OEMs or vendors are named; Point C is referenced as a third-party administrator for HR data

Description

The City of Springfield is seeking proposals for Affordable Care Act (ACA) Reporting Services. Proposals must be submitted electronically via the City’s e-bidding platform, Euna OpenBids (formerly DemandStar). The solicitation requires compliance with Missouri state law for contracts over $5,000, including providing sworn affidavits and documentation of enrollment in a federal work authorization program. The City encourages DBE, MBE, and WBE enterprises to respond and recommends registration with Euna OpenBids for timely submission.

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