Little Rock School District Ionwave #RFP27-002 Addendum 1

LRSD Solicits Comprehensive Audio/Video Services for 2027 Graduation at Barton Coliseum

The Little Rock School District (LRSD) is seeking a contractor to provide comprehensive audio/video (A/V) services for its 2027 graduation ceremonies at Barton Coliseum in Little Rock, Arkansas. - Government Buyer: - Little Rock School District, Procurement and Materials Management Office - Contact: Mrs. DeAundrea Galvin - OEMs and Vendors: - No specific OEMs or vendors are named; the solicitation is open to all qualified providers. - Products/Services Requested: - 17' x 27' LED video wall (1 unit) - Five 3'x3' video wall panels for on-stage branding - Pipe & drape setups (100'x20', 20'x20', 10'x10', colored star drops, black drape for entrances/hallways) - Clear acrylic glass podium (1 unit) - Line array sound clusters (2 units), CL5 control desk, Dante digital audio distribution system - Power distribution units (3 x 400 amp), power feeder cable (125'), cable ramps (14 units) - Five-camera system for live stream and image magnification - Technical control equipment: Mac Pros, lighting console, video switcher, headsets, power backups - Rigging: 8-CM 1 ton chain hoists, truss (30' and 3'), global truss for video panels - Video/audio/networking cabling, adapters, converters - Trucking service for equipment transport - Backstage monster (32' for back steps area) - Labor and Services: - Technicians for media, lighting, and sound operation (9 personnel) - Load in & load-out crew (10 personnel) - Certified flyman/riggers (3 personnel) - Overtime labor rate for extended hours - Unique/Notable Requirements: - Contractor must provide all equipment, labor, installation, operation, and removal - Familiarity with Barton Coliseum is required - Compliance with insurance and licensing requirements - Proposals evaluated on company profile, venue experience, equipment quality, cost, and references - All proposals must be submitted electronically via LRSD's procurement portal - Period of Performance: - Services required for the 2027 graduation ceremonies, including setup, operation, and teardown; specific schedules provided upon award.

Description

The Little Rock School District is soliciting proposals for Audio/Video Services at Barton Coliseum for the 2027 Graduation Ceremonies scheduled on May 21, 2027, with four graduation sessions throughout the day. The scope includes providing all necessary AV equipment, labor, trucking, installation, operation, and removal as detailed in the attached Scope of Service. Proposers must register and submit bids electronically via the district's procurement portal. The contract will be awarded based on criteria including company profile, familiarity with the venue, equipment age and type, cost, and references.

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