Pasadena Opengov #293583

Event Coordination Services for ArtNight Pasadena Biannual Events

The City of Pasadena's Planning & Community Development Department, Cultural Affairs Division, is seeking an Event Coordinator for its biannual ArtNight Pasadena events. - Government Buyer: - City of Pasadena, Planning & Community Development Department, Cultural Affairs Division - Scope of Work: - Development, implementation, and coordination of ArtNight Pasadena events held twice yearly - Oversee event logistics for up to 24 venues - Liaise with city departments and local arts/cultural partners - Manage free shuttle transportation for attendees - Coordinate trained docents for venues - Attendance: - Events attract over 20,000 participants - Proposal Requirements: - Letter of interest - Summary of related experience - Completion of required forms and documentation - Unique/Notable Requirements: - Demonstrated experience in large-scale event coordination - Ability to work with diverse stakeholders - OEMs and Vendors: - No specific OEMs or vendors are mentioned in the solicitation - Products/Services Requested: - Event coordination services for two ArtNight Pasadena cycles (October and March) - No physical products or equipment specified

Description

The City of Pasadena is seeking proposals for the Cultural Affairs Division ArtNight Event Coordinator (individual/firm/business). The coordinator will oversee the development, implementation, and coordination of ArtNight Pasadena events scheduled for October 2026 and March 2027. The role involves coordinating biannual events, liaising with city departments and partners, and ensuring successful execution of the events. Interested parties should submit a letter of interest and a summary of related experience by August 31, 2026.

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