SAM #RFQ19PE5026Q00058

Comprehensive Event Support Services for U.S. Embassy Workshop in Lima, Peru

This opportunity is for the U.S. Embassy Lima, under the Department of State, seeking comprehensive event support for the WHA Budget Officer Workshop in Lima, Peru. - Government Buyer: - U.S. Department of State, American Embassy Lima, GSO/Procurement Office (Patrick McElroy) - Scope of Services: - Hotel lodging for up to 130 guests, including 3 rooms for Embassy staff - Four conference facilities: main conference room (capacity 130), three breakout rooms (capacity 40 each) - Secured control room for event management (approx. 35 m², up to 10 persons) - Audiovisual equipment rental for all rooms: projection screens, projectors, laptops, videoconferencing, flip charts/whiteboards, podiums, microphones, speakers, cables/adapters, writing materials - Dedicated technical support: audiovisual technicians for main and breakout rooms, technician table in control room - Dedicated internet connectivity: minimum 100 Mbps hard-wired Ethernet, dedicated meeting networks, complimentary high-speed Wi-Fi in guest and meeting rooms - Catering: two snack breaks, continuous beverages, buffet lunch for up to 130 persons each event day - Products/Services Requested: - Main conference room rental, catering, and refreshment package (3 units, part number 0001) - Breakout room rental package (9 units, part number 0002) - Secured control room rental (1 unit, part number 0003) - Main conference room audiovisual and technical package (3 units, part number 0004) - Breakout room audiovisual and technical package (9 units, part number 0005) - Control room audiovisual and technical package (1 unit, part number 0006) - Dedicated conference internet/connectivity package (1 unit, part number 0007) - U.S. Embassy staff lodging (12 units, part number 0008) - Unique Requirements: - 24-hour access for organizers to all rooms - Secure control room with controlled access - Dedicated internet and videoconferencing support - Complimentary parking for Embassy staff rooms - No specific OEMs or brands are mentioned; vendors must provide all facilities, equipment, and services as described.

Description

The Arnerican Ernbassy Lima Peru is looking for a vendor to provide 4 Conference facilities, 1 control room, audiovisual equiprnent rental and technical support, lodging facilities.

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