SAM #2026-R-062

U.S. Senate Hoteling and Conference Room Scheduling SaaS Solution with Cybersecurity Services

The U.S. Senate Sergeant at Arms is seeking a comprehensive hoteling and conference room scheduling software solution to manage office spaces, desks, conference rooms, and workspaces. - Government Buyer: - U.S. Senate Sergeant at Arms (SAA), The Capitol, Washington, DC - Products and Services Requested: - Hoteling Software as a Service (SaaS) licenses for space assignment tracking and reservation management - Integration with Microsoft Office 365, Cisco Webex, and Microsoft Teams - User access controls, email confirmations, check-in/out, recurring reservations, floor plan display, and reporting - Compliance with Section 508 accessibility and robust data security standards - Installation, initial testing, and training services (including train-the-trainer and online tools) - Ongoing maintenance, technical support, and training - Cybersecurity services including incident response training, compliance assessment, awareness programs, remote access support, and security incident auditing - Unique/Notable Requirements: - SaaS solution must support multiple user roles and integrate with Senate IT systems - Contractor must provide dedicated account management, participate in weekly meetings, and submit a Contract Management Plan - Four-hour on-site service response during business hours; support by certified technicians - All labor, materials, and parts furnished by contractor - Strict adherence to Senate cybersecurity protocols and data protection policies - No specific OEMs or product part numbers are mentioned; solution must be COTS (Commercial Off-The-Shelf) and meet detailed functional and non-functional requirements.

Description

This Request for Quote (RFQ) is for a hoteling and conference room scheduling software solution. Please read the RFQ in its entirey, it inlcudes instructions and 8 attachments. The submission deadline is at 1:00pm EST on September 3, 2026.

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