Texas DIR/ESBD #TRS000695

TRS Solicits Subscription-Based Document Intake and Repository Portal Solution

The Teacher Retirement System of Texas (TRS) is seeking proposals for a subscription-based solution to automate the intake, processing, and storage of investment-related documents from General Partners (GPs). - Government Buyer: - Teacher Retirement System of Texas (TRS) - Procurement & Contracts division - Solution Requirements: - Enterprise-scale document ingestion, classification, and central repository portal - Automated acquisition from TRS email inboxes and GP portal sites - Secure, auditable, and timely management of confidential financial and legal documents - Must handle several thousand documents annually, including peak period spikes - Mandatory Vendor Qualifications: - Minimum two years' experience in outsourced document ingestion/data management for investment managers, pension funds, or regulated financial institutions - Demonstrated ability to manage confidential documents at scale - Completed third-party assessment or SOC2 Type 2 report - Services Requested: - Implementation, operational support, maintenance, monitoring, governance, and reporting - Contract Details: - Initial term of three years, with two one-year optional renewals - Annual subscription model; no price escalation for renewals - Estimated Contract Value: - Approximately $1.5 million - OEMs and Vendors: - No specific OEMs or vendors named in the solicitation - Notable Requirements: - Solution must support secure delivery, metadata tagging, quality control, and audit logging - TRS may unilaterally extend the contract for up to 180 days beyond expiration

Description

The Teacher Retirement System of Texas (TRS) is seeking a qualified contractor to provide a subscription-based solution and supporting services for the automated acquisition, processing, and delivery of investment-related documents received from General Partners via TRS email inboxes and GP portal sites. The solution must handle document ingestion, classification, and storage at enterprise scale, including sustained daily volumes and peak period spikes. The initial contract term is three years with two one-year optional renewals. The estimated contract value is approximately $1.5 million.

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