SAM #36C24126Q0756

Sole Source Building Management System Maintenance for VA Jamaica Plain Campus

This opportunity is for Building Management System (BMS) maintenance at the VA Jamaica Plain Campus in Boston, MA. - Agency: Department of Veterans Affairs, VA Boston Healthcare System - Sole source vendor: American Energy Management (AEM) - Reason for sole source: Proprietary control system; only AEM can provide required services - Services required: - Remote and on-site support for BMS - Software updates and bug fixes - Equipment warranty maintenance - Operational checking and optimization - Operator training (on-site or remote) - 8 hours/year of emergency after-hours service labor - Equipment covered: - Over 1,000 programmable controllers (models 7000, 7040, 7540, 9540, 8040, 8540, 9520) - 792 application-specific controllers for VAV and Fan Coil Units - 1,700 temperature sensors - 185 humidity sensors - 125 static pressure and velocity sensors - 650 actuators and status devices - 7 web server industrial PCs - 1 network switch - Contract structure: One base year plus four option years - NAICS code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) - Place of performance: VA Medical Center Jamaica Plain Campus, Boston, MA

Description

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with American Energy Management, for the following requirement: STATEMENT OF WORK (SOW)

Building Management System Service

1. Scope
2. Remote Support. Contractor will provide remote support to assist with operational and technical problems. The VA will provide a non-continuous remote site to site VPN connection so the Contractor can provide the remote support required by this agreement.
3. Software support. Contractor will provide remote software support to reload software, fix bugs, and to make program updates as is necessary. The VA will provide a non-continuous remote site to site VPN connection so the Contractor can provide the remote support required by this agreement.
4. On-Site Problem determination. Contractor to provide on-site labor to perform problem determination which cannot be accomplished with reasonable assistance from the customer and Contractor phone support.
5. On-Site Labor. Contractor will provide on-site labor to fix problems necessary to maintain the system in good working order. Contractor shall make all necessary repairs, or replacements, or adjustments at Contractor s discretion. This contract includes 8 hours of emergency after hours service labor per year.
6. Equipment Warranty. Contractor will furnish all materials necessary to maintain the system s covered equipment in good working order.
7. Operational Checking. Contractor will provide periodic checking of the system via phone connection and/or on-site to promote proper system operation and tuning. This checking will involve examining the system settings, tracking reports, and control parameters to optimize operations and control.

8. Operator Training. Contractor will provide on-site training as needed on an ongoing basis. Training is to be provided on request and is scheduled at mutually convenient times either via phone connection or on-site, as is appropriate.

9. Equipment List:

Description Model Number Qty Programmable Controllers 7000 5 Programmable Controllers 7040,7540,9540 104 Programmable Controllers 8040,8540,9520 172 Programmable application specific controllers for VAV & Fan Coil Units 792

temperature sensors, space, averaging, well & duct 1700 Humidity Sensors 185 Statis pressure and Velocity Sensors 125 on/off status devices such as air pressure switches, water pressure switches, freeze stats, current switches. Pilot duty relays, pneumatic transducers, line voltage thermostats. Damper actuators, valve actuators (excluding humidifiers) VAV box damper actuators 650 Web Server Industrial PC s (1 Supervisor, 6 ASI Driver) 7 Network Switch 1 Service and Parts Not Covered or Excluded by Contractor: 1. Any control valves bodies 2. Any control dampers 3. Any air flow stations 4. Labor to replace components traditionally installed by other trades 5. Damage incurred by lighting or electrical stress 6. Any metering equipment (water or electric) 7. Room pressure monitors 8. Variable Frequency Drives (VFD s)

1. Place of Performance The Department of Veteran Affairs Medical Center Jamaica Plain Campus, 150 South Huntington Ave, Boston, MA 02130-4817.

2. Period of Performance One base year plus four option years The NAICS code for this requirement is 811310. American Energy Management is the only vendor capable of providing the required services due to proprietary reasons. The building management system (B.M.S.) at the JP Campus is a proprietary control system engineered, installed, and serviced by American Energy Management (AEM). All of the related software (Front-End and DDC Controller applications) supporting this system is engineered, designed and implemented by American Energy Management. AEM is the only qualified company to provide the service support required for the B.M.S.

This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by August 21, 2026 at 4 pm EST time. Response should be sent to Issa Shawki at issa.shawki@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.

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