Texas DIR/ESBD #701-26-013

Texas Education Agency Cloud-Based Federal Fiscal & Program Monitoring Management System Solicitation

The Texas Education Agency (TEA) is seeking a cloud-based Federal Fiscal and Program Monitoring Management System to enhance oversight of federal grant subrecipients, including over 400 school systems. - Government Buyer: - Texas Education Agency (TEA) - Federal Fiscal Monitoring Division - TEA Contracts and Purchasing Division - Products and Services Requested: - Cloud-based SaaS solution for federal fiscal and program monitoring - Secure document submission, workflow automation, reporting, corrective action tracking - Annual support for over 400 school systems - Data migration services from TeamMate+ Audit system - Training services (administrator, train-the-trainer, materials, walkthroughs, sandbox environment) - Implementation and configuration services (software setup, integration, security, deployment) - Maintenance and support services (updates, patches, defect corrections, help desk) - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Unique or Notable Requirements: - Must comply with TX-RAMP (Texas Risk and Authorization Management Program) and accessibility standards - Detailed Task, Activity, Deliverable, and Budget Plan required - Secure handling of sensitive compliance documents - Support for migration of historical data from TeamMate+ Audit - Customizable workflows and automated generation of monitoring letters - Training and ongoing technical support - Estimated contract value: $1.5 million - Period of performance: One state fiscal year, with key milestones including project kickoff within 15 days, configuration/testing within 3-4 months, and final acceptance within 6 months

Description

The Texas Education Agency (TEA) is seeking responses from qualified respondents to provide a federal fiscal and program monitoring system that streamlines compliance processes, reduces manual errors, and ensures the timely submission of required documents from school systems. The solution should include automated workflows, reporting, and communication tools to improve efficiency and accountability for both school systems and TEA, especially as monitoring numbers increase. This software is critical to support monitoring efforts, given limited staffing and a growing number of reviews, enabling TEA to conduct reviews more efficiently and at greater speed.

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