SAM #M6700126Q0141

RFI for Secure SaaS Automated Armory Tracking System for Camp Lejeune PMO

Camp Lejeune Provost Marshal’s Office (PMO) is seeking a secure, web-based SaaS Automated Armory Tracking System (AATS) to modernize armory asset management. - Government Buyer: - Department of Defense, Marine Corps, Camp Lejeune Provost Marshal’s Office (PMO) - Solution Requirements: - Secure SaaS subscription for Automated Armory Tracking System - Real-time tracking of serialized weapons, ammunition, and gear - Digital check-in/check-out processing and automated NAVMC receipt generation - Digitization and management of Consolidated Memorandum of Receipts (CMRs) - Compatibility with barcode and RFID peripherals - Secure cloud hosting compliant with FedRAMP Moderate/High, DoD Cloud SRG, Section 508, and Marine Corps security standards - Services Requested: - Implementation, onboarding, and account provisioning - Data migration and configuration of historical armory records - Remote training for personnel (digital guides, instructional videos, refresher sessions) - Continuous technical support (24/7 web-based portal, emergency phone/email support, SLA response times) - Notable Requirements: - User/organization-wide SaaS licensing for the contract duration - Role-based access control, database schema mapping, and user acceptance testing - Data integrity validation for migrated records - Installation, programming, testing, and acceptance within 30 business days from work commencement - Period of Performance: - 12-month base period with a 30-day post-award integration window, plus two 12-month option years - No specific OEMs or vendors are named; market research is ongoing.

Description

REQUEST FOR INFORMATION (RFI)

AUTOMATED ARMORY TRACKING SYSTEM (AATS)

CAMP LEJEUNE PROVOST MARSHAL’S OFFICE (PMO)

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information, market research, and planning purposes; it does not constitute a Request for Quotation (RFQ), or a promise to issue a solicitation in the future. This RFI does not commit the U.S. Government to contract for any supply or service whatsoever. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. All information received in response to this RFI will be considered for informational purposes only. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Not responding to this RFI does not preclude participation in any future solicitation, if one is issued.

1.0 Purpose

The Marine Corps Base Camp Lejeune Contracting Office, on behalf of the Provost Marshal’s Office (PMO), is issuing this Request for Information (RFI) to conduct market research under NAICS 513210 (Software Publishers) or other applicable software/SaaS classifications (Small Business Size Standard: $47.0 million).

The Government is seeking to identify qualified vendors capable of delivering a secure, web-based Software as a Service (SaaS) subscription for an Automated Armory Tracking System (AATS), along with associated implementation, data migration, training, and technical support services. The primary goal of this RFI is to gauge market availability and obtain high-level system overviews from capable providers.

2.0 Background & Technical Capabilities of Interest

The Camp Lejeune PMO requires a secure, modernized platform to digitize Consolidated Memorandum of Receipts (CMRs), manage armory assets, maintain accurate custody records, and generate standard digital receipts.

The primary capabilities of interest include:

Real-time tracking of serialized weapons systems, ammunition, and gear. Digital check-in/check-out processing and transaction history. Automatic NAVMC receipt generation and instantaneous digital audit trails. Direct compatibility with barcode and RFID scanning peripherals. Secure cloud hosting matching DoD security standards.

For planning purposes, the Government is evaluating a potential acquisition structure consisting of a 12-Month Base Period (including a 30-day post-award integration window) and two (2) subsequent 12-Month Option Years.

(See attached PWS for Further Details regarding specific technical parameters, system integration requirements, and contractor responsibilities.)

3.0 Requested Information / Capability Questionnaire

To assist the Government in determining vendor availability and shaping our acquisition strategy, interested entities are requested to submit a brief capability package addressing the following questions:

3.1 Vendor Availability & Business Profile

Provide your company's name, address, point of contact, and socio-economic status under NAICS 518210 (e.g., Small Business, SDVOSB, HUBZone, WOSB, Large Business). Indicate if your platform or services are available on any active Federal Supply Schedules (e.g., GSA MAS), GWACs (e.g., NASA SEWP, 8(a) STARS III), or other DoD-specific purchasing vehicles.

3.2 System Overview & Core Functionality

Provide a brief, high-level overview of the system your company provides. How does it handle real-time asset tracking, digital check-in/check-out, and digital audit logs? Does your platform natively support automated generation of standard NAVMC 10576 and NAVMC 11186 receipts? (See PWS for Further Details on receipt requirements)

3.3 Integration, Security, & Support

Describe your platform's ability to ingest and map existing Marine Corps spreadsheets (Excel/CSV rosters and CMR structures) without data loss. (See PWS for Further Details on migration standards) Briefly outline your system's security architecture, including FedRAMP authorization status and alignment with DoD Cloud SRG Impact Level (IL) hosting standards. (See PWS for Further Details on cloud security requirements) Confirm your capability to meet standard software support parameters, including system uptime targets and ticket response time SLAs. (See PWS for Further Details on service-level agreements)

4.0 Submission Instructions

Responses to this RFI must be submitted via email to the Points of Contact (POCs) listed below no later than 21 August 2026 at 11:59 AM EST.

Sgt. Elijah D. Hillsgrove

<ul>
    <li>Email: elijah.hillsgrove@usmc.mil</li>
    <li>Phone: 910-451-1286</li>
</ul>
</li>
<li><strong>SSgt. David R. Bovee</strong>
<ul>
    <li>Email: david.r.bovee.mil@usmc.mil</li>
    <li>Phone: 910-451-1012</li>
</ul>
</li>

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