Davidson County Civicplus #2608004

Davidson County Public Library RFID System Supply, Installation, and Services

Davidson County Public Library is seeking proposals for a comprehensive RFID system to modernize circulation, cataloging, and collection management across five library branches. - Government Buyer: - Davidson County Public Library, County of Davidson, Support Services Office, Library System - Products Requested: - 310,000 RFID square tags for books and materials - 20,000 RFID DVD tags - 5 patron self-checkout stations (customizable, hybrid staff/self-check) - 10 RFID antenna pads for staff workstations - 3 double-aisle and 2 single-aisle RFID security gates (ADA compliant, to be installed in year 2) - 1 mobile inventory device for collection management - 1 leased tagging station for conversion of current materials - Services Requested: - Installation of all RFID system components across five branches - Comprehensive on-site training for 90 staff members - Secure, scalable hosting environment for up to five years (annual renewals) - Ongoing tagging, support, maintenance, warranties, and service agreements - Unique Requirements: - System must integrate with Evergreen Integrated Library System (ILS) - Must support TCP/IP, SNMP, and Windows 10/11 environments - Security gates are configurable by location and subject to second-year funding - Vendors must provide hosting options, warranties, and service agreements - Compliance with federal Uniform Guidance (2 C.F.R. Part 200) due to federal funding - No specific OEMs or vendors are named; solicitation is open to experienced industry leaders capable of providing a turnkey RFID solution.

Description

Davidson County Public Library is soliciting proposals for a Radio Frequency Identification (RFID) system to support circulation, cataloging, and collection management. The procurement includes supply, installation, training, associated services, and warranties. The system must integrate with the library's current Integrated Library System (Evergreen) and serve five branches. The project aims to improve patron experience, simplify materials processing, reduce staff time on collection management, improve catalog accuracy, and reduce material losses with security gates.

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