Springfield Public Schools Ionwave #27-017

Springfield R-12 School District Telephone System Upgrade and Support Solicitation

Springfield R-12 School District is seeking proposals for a comprehensive telephone system upgrade and support. - Government Buyer: - School District of Springfield R-12, Purchasing and Distribution office - Contact: Michelle Bentley, CPPO, NIGP-CPP, Purchasing Manager - OEMs and Vendors: - Current phone models specified: NEC ITK 6D, NEC 8LCX, NEC ITK 24 - No specific OEMs required; opportunity open to qualified providers - Products/Services Requested: - 1929 classroom phones (NEC ITK 6D) - 899 office phones (NEC 8LCX) - 112 reception phones (NEC ITK 24) - Software and licensing for new phone system - Training for District staff - Labor and installation for all phones - Unique/Notable Requirements: - Vendors must provide a Substitute W-9 Plus Form (not standard W-9) - Felony Conviction Notification Form and Federal Work Authorization Program Affidavit required - Site visit to two district buildings for system assessment - Multi-phase evaluation including presentations from shortlisted vendors - Compliance with insurance, safety, and work authorization policies - Five-year total cost of ownership calculation required - Contract period: three years with two optional one-year renewals - Prices remain firm throughout contract and renewal periods

Description

The School District of Springfield R-12 is requesting proposals for Telephone System services. The solicitation requires qualified offerors to submit proposals online via the e-bid system by October 6, 2026. The project includes a site visit to tour two district buildings to understand the current phone system, with presentations scheduled for the week of November 9, 2026. The evaluation process involves two phases, with an intent to award expected the week of November 23, 2026, and final board approval on December 15, 2026.

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