SAM #PR16189127

Event Coverage Tents Procurement for U.S. Embassy Bogota

This opportunity from the U.S. Embassy Bogota (Department of State) seeks proposals for event coverage tents. - Government Buyer: - U.S. Embassy Bogota, Department of State - Products Requested: - Single-slope pergola cover (quantity: 1) - 9.00 meters wide x 5.50 meters deep - Black electrostatic paint finish - White or off-white Ultralona Blackout cover (polyester base with flexible PVC) - Structural tubing, 2 upper columns, 4 lower posts - Hangar tent (quantity: 1) - 8.00 meters wide x 30.00 meters long - Steel structural tubing, modular components - Wind resistance up to 145 km/h - Ultralona Blackout material - OEMs and Vendors: - No specific OEMs or vendors named - Unique Requirements: - Delivery DDP (Delivered Duty Paid) to U.S. Embassy Bogota - Compliance with Colombian tax and importation requirements - Offers must include technical information sheets, warranty terms, and evidence of service capability in Bogota - Payment terms: net 30 days - SAM registration required prior to award

Description

The General Services Office (GSO) at the U.S. Embassy in Bogotá has a requirement for NEW SEMIPERMANENT OR PORTABLE EVENT COVERAGE TENTS FOR EVENTS; we invite you to read carefully the following minimum requirements:

Required Specifications:

Single-Slope Pergola Cover Specifications

QTY: 1

Dimensions: 9.00 m wide × 5.50 m total depth (5.00 m projection + 0.50 m overhang) Heights: 3.40 m maximum height; 2.85 m minimum/eave height Structure Color: Black electrostatic paint finish Cover Color: White or off-white Support Columns: 2 columns at the upper side (9.00 m); 4 columns/posts at the lower side Perimeter & Upper Trusses: 1" and 1 1/2" structural tubing with reinforcements every ~50 cm Posts & Bases: 1 1/2" caliber 18 square structural tube posts Material Type: Ultralona Blackout (polyester base impregnated with flexible PVC)

Hangar Tents Specifications

QTY: 1

Dimensions: 8.00 m wide × 30.00 m long ($240.00 m 2 individual area) Heights: 5.00 m central height; 2.50 m lateral height Main Arch/Frames: 1 1/2" caliber 16 structural round tubing Trusses & Tie-Rods: 4 x 8'' caliber 16 rectangular structural tubing;1 1/4'' tie-rods Base Plates & Boxes: 20 x 20 cm flanches in 5/16'' thickness; 1/4'' plate turnbuckle boxes Steel Standards: ASTM A1011 Grade 50 (profiles); ASTM A500 and ASTM A572 Grade 50 (tubing) Modular Limit: Maximum 6.00 m length or 200 kg per component Finish: Electrostatic powder coating with embossed finish for industrial resistance Wind Resistance Design: Up to 145 km/h (subject to structural calculations and anchorage) Material Type: Ultralona Blackout (polyester base impregnated with flexible PVC)

For U.S. and foreign vendors: You may send a proposal in $USD. INCOTERMS: DDP at the US Embassy in Bogotá.

The U.S. Embassy Bogotá will NOT emit a tax exemption certification for Colombian taxes

DELIVERY TERMS: DDP. “Delivered Duty Paid” the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport, and ready for unloading at the named place of delivery. The seller bears all the costs and risks involved in bringing the goods to the place of destination, has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import, and to carry out all customs formalities.

IMPORTANT NOTICE REGARDING COLOMBIAN VEHICLE REGISTRATION AND IMPORTATION REQUIREMENTS

Please be advised of the following mandatory conditions for the vehicle registration process in Colombia:

Vendor Eligibility: Only offers from companies officially licensed to sell vehicles within Colombia will be accepted. Customs Consignment: If vehicle importation is required, all customs clearance documentation must be processed strictly under the name of: "Embajada de los Estados Unidos de América". Logistics and Financial Responsibility: The vendor is solely responsible for managing and financing all logistics, importation, and delivery costs. The U.S. Embassy will not participate in, nor assist with, customs tax exemptions or importation processing. Diplomatic Registration: The U.S. Embassy Customs & Shipping Unit will provide assistance with the administrative process required to obtain diplomatic license plates. Invoicing: The final invoice must be issued directly to the U.S. Embassy, establishing the Embassy as the official buyer of record.

Payment Terms

Payment is backed by a US Government purchase order. EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery. No advance payments are allowed.

Evaluation Factors:

To be considered for evaluation and award you must include/comply with all of the following:

Prices should be in Colombian Pesos (COP). Only for Colombian Vendors. U.S. vendors: You can send a proposal in USD, note that prices must incorporate/include DDP INCOTERMS rules described above. Unit price, tax percentage, tax amount and total amount should be stipulated in the quote. Submit with the quotation the technical information sheet per model/reference. (For commodities) Your offer must show evidence that it meets or exceeds ALL requirements specified in this advertisement. Your offer must meet the technical description provided. Offer must be valid for three (3) months. Your offer must include CONTRACTOR’S CERTIFICATION ON COMPLIANCE WITH NATIONAL DEFENSE AUTHORIZATION ACT (NDAA)-- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) Provide evidence on your experience with this type of requirement-industry. Provide evidence that your company has the financial resources or certify the ability to obtain them to fulfill this requirement. Provide Warranty terms. Include a statement certifying that the terms of this requirement are clearly understood or the following:

REQUIREMENT: Thay your company completely understands the requirement. DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY IN BOGOTA, within 90 days of issuance of a purchase order. PAYMENT TERMS: 30 Day net payment. VALIDITY OF OFFER: 3 Months The supplier can handle problems associated with the vehicle's warranty in the city of Bogotá. That the offered vehicle can be serviced (Preventive-Corrective) maintenance can be carried out in the city of Bogotá, meaning that an authorized representative of the brand exists or can provide the service in the city of Bogotá.

NOTE: We will contact your company to clarify or to request additional information during the evaluation process, if necessary.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. 

The guidelines for registration in SAM are also available at: https://co.usembassy.gov/registrese-como-proveedor-de-la-embajada-de-los-estados-unidos-en-colombia/

Electronic Submission/Responses:

Please e-mail your offer to the contracting office listed in this notice prior to the response date and time at BogotaGSOCompras@state.gov.  

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